Business Admin Support Officer

NHS Scotland; City of Edinburgh; On-site; GBP 80,000 - 100,000; Part time

Job summary

A public health organization in Edinburgh is seeking a part-time administrative professional to join their Outpatients and Associated Services Management Team. Responsibilities include coordinating meetings, managing diaries, and preparing documents. Ideal candidates will have a strong background in administration, proficient in Microsoft Office, and experience with minute-taking. This role offers the chance to contribute to a meaningful healthcare environment.

Qualifications

• Excellent track record in coordinating meetings and minute-taking.
• Solid background in diary management.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat.

Responsibilities

• Coordinate meetings, including agendas, minute-taking, and fully supporting those meetings.
• Maintain diary management.
• Prepare and manage documents using Microsoft Office and Adobe Acrobat.
• Support administrative activities for the Management Team.

Skills

Coordinating meetings

Diary management

Proficiency in Microsoft Office

Knowledge of DATIX

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Adobe Acrobat

Job description

Overview

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. NHS Scotland welcomes applications from all sections of society. We will fully support disabled candidates, and candidates with long-term conditions or who are neurodivergent by making reasonable adjustments to our recruitment policy and practices.

To work in the United Kingdom, there is a legal requirement for an individual to demonstrate that they have the relevant permission to work in the country. This permission is, without exception, granted by the UK Visas and Immigration Service. Further information on what NHS Scotland Boards are required to do to check this as well as what your responsibilities include can be found in the further information for this vacancy.

Role

We are seeking an enthusiastic self-motivated individual who will work to the Outpatients and Associated Services Management Team providing a comprehensive business and administrative service.

Responsibilities

• Coordinate meetings, including agendas, minute-taking, and fully supporting those meetings
• Maintain diary management
• Prepare and manage documents using Microsoft Office packages (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat
• Support administrative activities for the Outpatients and Associated Services Management Team

Qualifications and Skills

• Excellent track record in coordinating meetings and minute-taking
• Solid background in diary management
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat
• Working knowledge of DATIX would be desirable

Informal Enquiries

For informal enquiries please contact

Mags McMahon on 0131-536 3150 or [e-mail]; or

Sheena Walter on 0131-536 3028 or [e-mail].

*Please note: we anticipate a high level of interest in this position and may close the vacancy early once a sufficient amount of applications are received. Therefore, please make sure you complete and submit your application at an early stage.

**Please note: As this post is part-time, the salary will be pro-rata.