Branch Administrator

Blue Moon Recruitment; Manchester; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading recruitment agency is seeking a highly organized Administrator to support operations in a busy construction team. The role involves payroll management, procurement administration, compliance oversight, and onboarding processes. Ideal candidates should demonstrate excellent administration, strong organizational abilities, and proficiency in Microsoft Office. This office-based position offers a Monday to Friday schedule and is crucial for maintaining smooth project operations.

Qualifications

• Ideal candidate has experience in a construction-related sector.
• Must possess strong multitasking skills.
• Excellent interpersonal abilities are required.

Responsibilities

• Process wages and address payroll queries.
• Raise Purchase Orders for multiple projects.
• Set up new job files on Oracle system.
• Maintain training databases and records.
• Manage onboarding of new starters and leaver processes.
• Act as the first point of contact for incoming branch calls.

Skills

Excellent administration skills

Strong organisational skills

Excellent communication abilities

Proficiency in Microsoft Office

Ability to work independently

Job description

THE COMPANY

Brand Access Solutions are the UK's largest and commercial scaffolding and access solutions provider.

Working on some of the country's most exciting, cutting‑edge construction and infrastructure projects, they are proud to be playing a part in 'Building Britain', nationwide – working collaboratively with the best main contractors in the sector.

JOB SUMMARY

We are looking for a highly organised and proactive Administrator to join our busy construction team. This role is essential to ensuring smooth operations across multiple projects, supporting site teams, and maintaining compliance and training records. If you thrive in a fast‑paced environment and enjoy working collaboratively, this could be the perfect opportunity for you.

Office based. Monday - Friday, 37.5 working hours per week.

KEY RESPONSIBILITIES

• Payroll & Wage Management – Process wages to payroll for all operatives. Act as the first point of contact for wage queries.
• Procurement & Financial Administration – Raise Purchase Orders (POs) for multiple projects. Record delivery of materials and reconcile supplier payments. Create forms and submit for credit sanction to approve job setup.
• Project & Job Setup – Open and set up new jobs on Oracle, including job files. Establish stock job numbers for new projects.
• Training & Compliance – Oversee operatives’ training and compliance requirements and maintain / update training databases and census records with valid certificates and cards. Liaise with Contract Managers regarding training needs.
• Onboarding – Manage onboarding of new starters and complete leaver processes for Scaffold and Mastclimber operatives. Oversee and book holiday schedules for yard and site staff. Arrange security clearance for operatives when required.
• Operational Support – Act as the first point of contact for all incoming branch calls. Input Toolbox Talks into the system. Process fines and recharges as required. Travel booking where necessary, ordering office supplies. Liaise with and support wider teams including Health & Safety, Contract Managers, Estimators and Surveyors.

EXPERIENCE & COMPETENCIES REQUIRED

• Excellent administration skills ideally within a Construction related sector.
• Strong organisational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office.
• Ability to work independently and as part of a team.