Bookkeeper

Arden Personnel; Stratford-upon-Avon; On-site; GBP 28,000 - 32,000; Part time

Job summary

A reputable local recruitment agency in Stratford-upon-Avon is seeking a part-time Property Finance & Office Administrator. The role involves bookkeeping and managing client accounts, utilizing Xero and Excel. Responsibilities include invoice management, payment allocations, and client communications. Ideal candidates will have experience in bookkeeping and client money handling, along with strong organizational skills. This position offers flexible working, no weekend shifts, and 20 days of holiday pro rata.

Benefits

20 days' holiday plus bank holidays

Free onsite parking

Some flexibility to work from home

Qualifications

• Proven experience as a Bookkeeper / Accounts Assistant, ideally handling client money.
• Experience using Xero accounting software is mandatory.
• Strong numerical accuracy and attention to detail are crucial.

Responsibilities

• Responsible for bookkeeping and client accounts, including invoicing.
• Manage payments to landlords and reconcile client accounts.
• Handle credit control and resolve queries from clients.

Skills

Bookkeeping

Client money handling

Xero accounting software

Excel spreadsheets

Strong numerical accuracy

Professional communication

Organizational skills

Team player

Tools

Xero

Excel

Job description

(Office based with some flexibility to work from home at busy times) – Part-time, permanent – Salary £28,000–£32,000 per annum FTE (pro rata) Hours: 3 days per week, 9:00–17:30 (Friday essential) – Free onsite parking

What’s on offer for the Property Finance & Office Administrator role

• Salary £28,000–£32,000 per annum FTE, pro rata for 3 days per week, depending on experience

• 20 days’ holiday plus bank holidays (pro rata)

• Free onsite parking in Stratford‑upon‑Avon (and at proposed Alcester office from 2026)

• No weekend or bank holiday working

• Some flexibility to work from home at peak times (e.g. rent quarter days, between Christmas and New Year)

• Stable, long‑term part‑time role in a friendly commercial property office

About the Company

Our client is a well‑established commercial estate agency based in Stratford‑upon‑Avon, with a strong reputation for providing a professional, personal service to their landlord and tenant clients.

They manage a portfolio of commercial properties and pride themselves on accurate client accounting, efficient rent collection and excellent relationships with the businesses and landlords they support.

Due to continued growth, they are looking to appoint an experienced Property Finance & Office Administrator to take ownership of the day‑to‑day client money and office accounts.

What will be the day‑to‑day responsibilities for the Property Finance & Office Administrator role

You’ll be responsible for bookkeeping and client accounts for the agency, including raising rent and service charge invoices, allocating payments, paying landlords and suppliers, and reconciling the accounts in Xero.

The role combines bookkeeping, client money work, credit control, and office administration, and would suit someone who enjoys working with figures, has strong attention to detail and ideally has experience within property or estate agency.

Key Responsibilities

Finance & Client Accounting

• Raise invoices for:

  • Rents

  • Insurance

  • Service charges

  • Utilities

• Receive and allocate rent payments correctly

• Pay landlords and reconcile client accounts

• Process payments to suppliers, wages and pension contributions

• Reconcile the company bank account in Xero

• Support quarter days and key rent dates – including working from home between Christmas and New Year for the December rent quarter

Credit Control & Queries

• Chase arrears by letter, email and telephone

• Answer incoming calls and deal with queries from landlords, tenants and suppliers

• Provide updates on rent, payments, arrears and account queries

• Liaise with the Property Manager and Director to resolve any issues

Office Administration

• General office administration including filing, scanning and maintaining records

• Support the Property Manager and Director with day‑to‑day admin

• Help ensure the smooth running of the office and excellent service to clients

What skills and experience do I need for the Property Finance & Office Administrator role?

Must Haves

• Proven experience as a Bookkeeper / Accounts Assistant, ideally handling client money

• Experience using Xero accounting software

• Confident using Excel spreadsheets

• Strong numerical accuracy and attention to detail

• Experience dealing with customers/clients in a professional setting (office/admin, accounts, property, or similar)

• Good written and verbal communication skills

• Organised, able to manage multiple tasks and deadlines

• Positive, can‑do attitude and a genuine team player

Nice to have but not essential

• Previous experience within a property management / estate agency / lettings environment

• Knowledge of:

  • Rent invoicing and collection

  • Service charges

  • Landlord and tenant accounts

• Experience using Alto lettings software or similar systems

• Understanding of client money handling in a property context

If you’ve worked in bookkeeping or client accounts, are confident in Xero and Excel, and would like to use your skills in a commercial property environment in a part‑time role, we’d love to hear from you.

Interested?

We’re reviewing CVs now! Apply today or contact Arden Personnel for more information.

Send your CV to [e-mail]
Call us on 01789 532220 Alcester or Redditch 01527 911700

Arden Personnel – Connecting Talent with Opportunity

Arden Personnel is a local independent recruitment agency with offices in Alcester, Warwickshire and Redditch, Worcestershire.

We recruit for companies based in Alcester, Evesham, Bidford‑on‑Avon, Stratford‑upon‑Avon, Henley‑in‑Arden, Leamington Spa, Redditch, Bromsgrove and Studley.

We want your experience of using a recruitment agency to be positive and will always endeavour to get back to all applicants.

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Arden Personnel is an equal opportunities employer that welcomes applications from all age groups.

We recruit in the following sectors: Administration, PA/Executive Assistants, Secretarial, Reception, Marketing, IT, HR, Finance, Customer Services, Purchasing, Supply Chain, Engineering and many others.