Book Keeper

Wyvern Health Partnership; Swindon; On-site; GBP 25,000 - 35,000; Full time

Job summary

A healthcare organization in Swindon seeks an experienced Book Keeper to manage financial records, ensuring accurate data entry. Responsibilities include maintaining financial records using Quick Books, assisting with budgeting and reporting, and managing accounts payable and receivable. Candidates should have proven experience in bookkeeping, proficiency in Quick Books, and strong organizational skills. The role emphasizes attention to detail and confidentiality.

Benefits

Supportive work environment

Family feel culture

Qualifications

• Proven work experience as a Book Keeper or Finance Administrator.
• Hands-on experience with accounting software, like Quick Books.
• Good understanding of bookkeeping procedures.
• Attention to detail and accuracy in financial record keeping.

Responsibilities

• Maintain and update financial records using Quick Books.
• Perform data entry tasks with a high level of accuracy.
• Manage accounts receivable and payable in a timely manner.
• Assist the Practice Manager with preparing monthly reports.

Skills

Attention to detail

Time-management skills

Confidentiality

Organisation skills

Advanced knowledge of MS Excel

Experience with Quick Books

Education

Grade C or above in GCSE English and Maths

Institute of certified Book Keepers (ICB)

Association of accounting technicians (AAT)

International Association of Book Keepers (IAB)

Tools

Quick Books

MS Excel

Job description

The Book Keeper will be highly organised, numerically driven, detail-oriented and have a good background in finance. They will play a crucial role in managing financial records, ensuring accurate data entry. The post holder will ideally be proficient in Quick Books accounting software and have a strong understanding of financial processes. They will be able to produce account reports as required by the business and assist in budgeting.

Main duties of the job

• Maintain and update financial records using Quick Books
• Perform data entry tasks with a high level of accuracy and attention to detail
• Manage and maintain Quick Books account package
• Manage accounts receivable and payable in a timely manner, ensuring unpaid invoices are chased up
• Assist the Practice Manager Finance Lead to prepare monthly, quarterly reports, cashflow forecasts and budgeting
• Banking
• Prepare service charge spreadsheets and reconciliation
• Keep records of invoices and remittances
• Proactively chase up debtors
• Identify and address account discrepancies
• Payroll Admin including staff salaries, sickness absence etc
• Assisting with preparation of annual year end accounts reports
• Assist in preparing financial reports and documentation for audits.
• Any other associated finance and accounting tasks

About us

Wyvern Health PCN is a group of 3 Surgeries in Swindon supporting almost 28,000 patients who is looking to recruit an innovative and self motivated Book Keeper.

The Partnership incorporates Old Town Surgery, Priory Road Medical Centre and Lawn Medical Centre.

The PCN has 10 GP Partners with an extensive team supporting them.

We are a supportive, personable and welcoming team, who put our patients at the heart of everything we do.

We really value our staff and adopt a family feel and partnership approach culture.

Job responsibilities

Responsibilities

• Create and update spreadsheets when required
• Set up payments in bank account for weekly payment run
• Assist with PCN finance
• Identify payments and income to match in Quick Books
• Balance monthly petty cash
• Manage accounts receivable and payable
• Review and process reimbursements
• Assist in budgets preparation
• Upload and keep records of invoices
• Identify and address account discrepancies
• Participate in payroll processes
• Assist with finances regarding Medical students/GP trainees
• Prepare service charge spreadsheets and reconciliation
• Assist with bank reconciliations
• Supporting preparing annual accounts

Requirements and skills

• Proven work experience as a Book keeper or Finance Administrator
• Hands-on experience with accounting software, like Quick Books
• Advanced knowledge of MS Excel (creating spreadsheets and charts and using financial Excel functions)
• Good understanding of bookkeeping procedures
• Time-management and organisation skills
• Confidentiality

Person Specification

Qualifications

• Grade C or above in GCSE English and Maths
• Institute of certified Book Keepers (ICB)
• Association of accounting technicians (AAT)
• International Association of Book Keepers (IAB)

Experience

• Finance or accounting knowledge and experience
• Understanding of financial regulations and internal control procedures
• Experience using financial software
• Attention to detail and accuracy in financial record keeping
• Ability to maintain confidentiality and handle sensitive information with integrity
• Experience in General Practice
• Understanding of General Practice Finance
• Experience in Quick Books
• Ability to work autonomously and as part of a wider team