Bid & Operations Co-Ordinator

TribePost Ltd; England; On-site; GBP 29,000 - 35,000; Full time

Job summary

A leading operations management firm in the UK is seeking a Bid & Operations Coordinator to enhance operational efficiency and client engagement. The role requires skills in administration, coordination, and bid management, with responsibilities including monitoring tenders, managing submissions, and supporting business development. Ideal candidates will have strong organizational and communication skills, be proactive, and have familiarity with ISO processes. Benefits include a competitive salary and opportunities for professional growth.

Benefits

Company pension scheme

Health Care Scheme

Flexible working arrangements

Birthday leave day

Support for professional development

Qualifications

• Previous experience in administration, coordination, bidding, or similar roles.
• Exceptional organisational skills; able to manage multiple deadlines.
• Strong written communication with excellent attention to detail.

Responsibilities

• Monitor tender portals and local developments for opportunities.
• Manage the tender pipeline and deadlines using a structured bid database.
• Support preparation of tender submissions, proposals, and documentation.

Skills

Organisational skills

Written communication

Microsoft Office proficiency

Relationship building

Proactivity

Tools

CRM systems

ISO 9001 processes

Job description

Location: Telford / Midlands
Salary: £35,000 per annum
Hours: Monday-Friday, 35 hours per week

About Us

CQS Solutions is a specialist provider of Quantity Surveying, Cost Management, and Project Management services across a wide range of construction and built-environment projects.
We help clients improve cost certainty, increase productivity, and mitigate project risk through a professional, precise, and value-driven approach.

The Role

This role is a pivotal position at the center of our operations, and we are looking for our next Bid & Operations Coordinator to join our team and grow with us!

The Bid & Operations Coordinator will support the business in managing day-to-day internal operations while playing a key role in identifying and securing new opportunities through tender support, market intelligence, and business development activities.

What We Offer?

• Salary of £35,000 DOE
• Company pension scheme
• Health Care Scheme
• Flexible working arrangements based on business need
• Birthday leave day (an additional day off)
• Support for professional development and CPD

Key Responsibilities

• Monitor tender portals, planning applications, and local developments to identify relevant opportunities.
• Manage the tender pipeline and deadlines using a structured bid database.
• Support the preparation of tender submissions, proposals, quotes, and supporting documentation.
• Assist with the collation of case studies, CVs, project information, and other bid library materials.
• Contribute to bid writing, ensuring accuracy, clarity, and compliance.

Operational & Administrative Support

• Produce reports, presentations, spreadsheets, and project documentation for the management team.
• Maintain document control and standardised templates in line with ISO 9001 Quality Management System.
• Assist in rolling out and maintaining ISO 9001 procedures and supporting audits.
• Manage customer queries, feedback collection, and follow-up communication to support continuous improvement.
• Maintain a clean, organised operational workflow across both offices, supporting the wider team where required.

Business Development & Client Engagement

• Track local construction activity, market announcements, and planning portal updates to identify potential business opportunities.
• Support networking activities including occasional attendance at local business events.
• Maintain and update the CRM system, ensuring accurate client and project data
• Build supportive relationships with clients and partners through proactive communication.

General Responsibilities

• Represent the company professionally at all times.
• Contribute ideas for operational efficiency improvements and enhanced client experience.
• Be flexible and prepared to support other areas of the business where required.

Skills & Attributes

• Previous experience in administration, coordination, bidding, or similar roles.
• Exceptional organisational skills; able to manage multiple deadlines simultaneously.
• Strong written communication with excellent attention to detail.
• Competent in Microsoft Office (Excel, PowerPoint, Word) and comfortable learning new systems.
• Confident communicator with the ability to build strong working relationships.
• Proactive, analytical, and able to work independently with minimal supervision.
• Experience within construction, QS, engineering, or projects environment.
• Familiarity with tender writing or bid coordination.
• Understanding of ISO 9001 processes.
• Full UK driving licence for occasional travel.

Why This Role Matters?

This role directly supports business growth, operational excellence, and client engagement. As you build your knowledge of the QS industry and internal operations, you’ll become a trusted coordinator—helping shape bids, streamline systems, and contribute to the company’s long-term success.

Interested? Apply today! We’d love to hear from you!

Registered Office: 36B Speirs Wharf, Port Dundas, Glasgow, G4 9TG

Company Reg No. - SC372990 | VAT Reg No. - GB986160980