Bid Coordinator

Populous; City of Westminster; Hybrid; GBP 35,000 - 45,000; Full time

Job summary

A leading design firm is looking for a Bid Coordinator to manage the bids process from start to finish. This role requires expertise in architecture or construction, strong project management and communication skills, and the ability to create tailored, high-quality submissions. You'll work closely with various stakeholders and help establish industry best practices. The company offers competitive benefits including hybrid working arrangements and opportunities to attend unique events.

Benefits

Hybrid working

Gym membership discounts

Attendance at events at Populous-designed venues

Qualifications

• In-depth knowledge of construction/RIBA Design stages and procurement routes.
• Ability to coordinate multiple bids effectively.
• Great writing skills to translate technical content.

Responsibilities

• Support management of the bids process and collaborate effectively.
• Ensure all proposals are high-quality and submitted on time.
• Drive collaboration with internal and external stakeholders.

Skills

Project management

Writing and editing

Leadership

Communication

Language skills

Education

Experience in architecture or construction

APMP certification

Tools

InDesign

Microsoft 365 suite

Job description

Key Responsibilities

• Being a key hire to support the management of the bids process; shaping winning strategies and ensuring excellence from opportunity identification to delivery. You'll collaborate closely across the business, harnessing your organisational prowess to drive success.
• End-to-end accountability for pre-positioning, win strategy, storyboarding, bid kick-off, clarifications, response development, submission, interview and post-bid feedback / hygiene.
• Assessing client requirements and working with internal and external stakeholders to craft, edit and review responses, ensuring they are tailored, high-quality, and submitted on time.
• Driving collaboration between internal and external stakeholders, including supply chain partners and design teams.
• Designing and implementing bidding best practices, including our approach to win strategy, the bidding process and the centralised knowledge library.
• Working with other bid specialists as a community of practice to improve the standard and effectiveness of written responses and shared best practice.
• Managing the upcoming submissions pipeline, ensuring each proposal is effectively resourced and recorded in our CRM.
• Experts in bid coordination, with demonstrated success in establishing and reinforcing best practices.

Qualifications

• Experience in architecture or a construction-related field, with in-depth knowledge of construction / RIBA Design stages, supply chain roles, and procurement and selection routes including Design & Build, EPC, RFPs and design competitions.
• Exceptional project management skills, with the ability to help coordinate multiple bids with precision - APMP certification highly valued.
• Great writing and editing skills - with the ability to translate highly technical content into plain English!
• Strong leadership and communication skills, with a talent for fostering knowledge sharing and continuous improvement.
• Additional language skills may be beneficial.
• InDesign and Microsoft 365 suite including PowerPoint, SharePoint.

About Populous

For more than 40 years Populous has had a singular focus - to draw people together around the things that they love, to be the leading design firm that specialises in places, spaces and events where people gather. Our success is defined by designing projects that are seen as the benchmark. We are committed to future innovation, anticipating and shaping the future of our industries.

Our team is made up of highly talented people with a range of skills, all integral to successfully bringing to life the places and experiences we design. As our company has grown, our expertise has expanded to encompass a wide variety of disciplines - including architecture, audiovisual consultancy, brand activation, design & build, events, food & beverage strategy, interior design, landscape architecture, urban design and wayfinding. This varied expertise enables us to transform neighbourhoods, revitalise cities, build relationships and create buildings, places and spaces that draw people together, from the Tottenham Hotspur Stadium to The Co-op Live Arena. As we continue to bring to life award-winning venues and experiences our EMEA Practice is looking for a Bid Coordinator based in our Putney studio.

Location

Our Putney studio, which is also our EMEA Headquarters, is located on the banks of the River Thames, a short walk from Putney High Street and with excellent travel connections. Our employees enjoy a comprehensive and competitive benefits programme, as well as the opportunity to attend events at several Populous-designed venues.

Benefits

• Work alongside passionate, creative individuals who lead their industry, transform ideas into reality and celebrate the beauty of human connection
• Enjoy various benefits, such as hybrid working and gym membership discounts
• Enjoy the opportunity to attend events at Populous-designed venues
• Connect and learn at regular social and knowledge sharing events including an annual conference and a weekend abroad Christmas party