Band 4 Cancer Pathway Coordinator

NHS; Birmingham; On-site; GBP 24,000 - 30,000; Full time

Job summary

A major healthcare provider in Birmingham is seeking a Cancer Pathway Coordinator to manage patient pathways and ensure timely data processing. The ideal candidate will be confident, detail-oriented, and possess strong communication skills. Responsibilities include preparing and attending meetings, tracking patient information, and collaborating with clinical teams. This role offers an opportunity to make a significant impact on cancer care delivery.

Qualifications

• Good general standard of education.
• Experience in similar administrative role in healthcare.
• Knowledge of clinical terminology.

Responsibilities

• Prepare and attend MDT meetings, taking live minutes.
• Track cancer patients through their pathway.
• Support and attend tumour site patient tracking meetings.

Skills

Coordination skills

Communication skills

Organizational ability

Flexibility

Attention to detail

Education

NVQ 3 Admin or A Level education or equivalent experience

English Language and Maths pass GCSE

Job description

University Hospitals Birmingham NHS Foundation Trust

Band 4 Cancer Pathway Coordinator

The closing date is 07 October 2025

An exciting position has become available within the cancer services department for a Cancer Pathway Coordinator. This role will be specific in preparing and attending an MDT meeting, taking live minutes, tracking cancer patients through their pathway, liaising with internal and external stakeholders in ensuring that data is processed in a timely and effective way. Candidates will need to be assertive, confident, flexible and able to work under pressure. Attention to detail and a keen eye for data quality is essential for this role.

Cancer Pathway Coordinators assist in the achievement of cancer targets by capturing patient waiting time information, monitoring cancer waiting times by proactively identifying risks and take corrective actions by informing General Managers of potential delays to ensure the cancer targets are not breached.

You will also support and attend the tumour site patient tracking meetings through the preparation of patient tracking lists, capturing of actions and following up progress via agreed escalation protocols.

The post holder will be required to provide cross cover to MDT meetings which may require you to travel across sites.

For queries regarding the role please contact Kate Britton, Cancer Services Manager

Main duties of the job

• Collaborative working with clinical teams both within/outside of the trust to ensure appropriate management of patient information and co-ordination of patient pathways. Work with trust staff to ensure all cancer patients have all necessary appointments, investigations and procedures arranged in a timely manner and record details of patients coming via all referral routes. Establish robust processes with all involved in cancer patient pathways to negotiate and improve the co-ordination of the patient journey e.g. X-ray department.
• Assist in the achievement of cancer targets by capturing patient waiting time information, monitoring cancer waiting times by proactively identifying risks and take corrective actions by informing General Managers of potential delays to ensure the cancer targets are not breached.

MDT Support

• Prepare material for specific hospital sites when the MDT is being held on a different hospital site both within the Trust and within the regional centres and networks. Working with the individual teams, ensure that there is a system to ensure communication is maintained and all material sent is returned.
• To attend and minute the weekly MDT meetings including typing and displaying information live during the meeting in order to ensure accurate recording of recommendations are agreed and signed off by the clinical team
• Distribute updated patient outcome information in a timely manner, for patients referred from both internal and external organisations

About us

University Hospitals Birmingham NHS Foundation Trust strives to have an inclusive culture where everyone feels like they belong, can thrive, knows that they add value and feels valued. We do this by developing compassionate and culturally competent leaders, being values driven in all that we do and by creating a welcoming and inclusive workplace that thrives on the diversity of our people. As such we want to attract and recruit talented individuals from all backgrounds, and for each of you to feel supported for the diversity you bring, to achieve your full potential. For those staff with a disability, including physical disability, long term health condition, mental health or neurodiverse condition, this also means being committed to making reasonable adjustments needed for you to carry out your role.

Job responsibilities

Please Note : For a detailed job description for this vacancy, please see attached Job Description

Person Specification

Qualifications

• Able to demonstrate good general standard of education (E)
• Literate and Numerate (E)
• English Language and Maths pass GCSE (E)
• NVQ 3 Admin or A Level education or equivalent experience (E)
• AMSPAR or Equivalent (D)

Experience

• Relevant experience to demonstrate understandings of the key functions of similar administrative role in health care. (E)
• Substantial previous NHS experience/or relevant background (E)
• Experience of learning to use clinical systems (E)
• Knowledge of clinical terminology (E)
• Demonstrate a good understanding of patient confidentiality (E)
• Working knowledge of Microsoft office (E)
• Working knowledge of Patient Administration Systems (E)

Additional Criteria

• Excellent coordination and planning skills (E)
• Friendly and professional telephone manner to support the above. (E)
• Able to prioritise tasks and work on own initiative (E)
• Ability to work under pressure to deadlines (E)
• Ability to communicate clearly, both verbally and in writing (E)
• Ability to negotiate (E)
• Ability to work alone or as part of a team (E)
• Discretion/Professional Approach (E)
• Good interpersonal Skills (E)
• Ability to take minutes in a meeting (E)
• Self Confidence (E)
• Flexibility to cover other staff (E)
• Flexibility to work across hospital sites (E)

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

University Hospitals Birmingham NHS Foundation Trust