Aviation Scheduler

Flexjet Europe; Farnborough; On-site; GBP 30,000 - 50,000; Full time

Job summary

A leading aviation company in Farnborough is seeking a Scheduler to oversee flight operational planning. The role requires managing schedules, optimizing crew and aircraft pairings, and ensuring compliance with regulations. Ideal candidates will have experience in aviation scheduling and strong coordination skills. The position supports 24/7 operations, requiring flexibility for shifts, including weekends and holidays.

Qualifications

• Experience in aviation scheduling or crew planning required.
• Understanding of crew duty/rest regulations necessary.
• Ability to handle real-time issues under pressure.

Responsibilities

• Manage Day 0 +1 schedules ensuring compliance.
• Optimize crew and aircraft pairings for efficiency.
• Communicate schedule changes to departments promptly.

Skills

Aviation scheduling

Problem-solving

Communication

Coordination

Attention to detail

Tools

LEON

FOS

Job description

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Overview

We are seeking a Scheduler to support the efficient, compliant, and cost-effective planning of our daily flight operations. In this role, you will manage Day 0 +1 schedules, optimise crew and aircraft pairings, and ensure all assignments meet regulatory and company requirements. The position requires strong coordination across Operations, Maintenance, Crew Dispatch, and Flight Communications, along with the ability to resolve issues quickly and maintain accuracy under pressure.

Responsibilities

• Manage Day 0 +1 schedules, ensuring all crew pairings and aircraft assignments are legal, compliant, and confirmed.
• Work closely with Flight Communications to action crew updates or issues received via phone or other channels.
• Optimize crew and aircraft pairings to minimize positioning, idle time, and cost while maximizing utilization.
• Identify and resolve schedule inefficiencies.
• Plan crew positioning and rotations in line with company standards and communicate finalized plans to Crew Dispatch for booking.
• Monitor crew legality and compliance using the legality checker; track duty limits and secure necessary authorizations.
• Verify crew qualifications (CAT C airports, type endorsements, etc.) and maintain current endorsement and compliance records.
• Communicate schedule changes promptly to relevant departments for full operational awareness.
• Flag potential sell-off trips based on utilization and inform the Duty Manager for validation and Revenue Management coordination.
• Coordinate with Crew Dispatch, Maintenance, and Operations to align crew, aircraft, and trip timing.
• Support the Scheduling Supervisor during IROPS (AOGs, delays, last-minute changes) with schedule adjustments and solutions.
• Collaborate with U.S. and European scheduling teams for cross-regional optimization of fleet and crew resources.
• Participate in shift handovers, ensuring clear communication and continuity between teams.
• Monitor tactical performance and report risks or gaps to leadership.

Requirements

• Previous experience in aviation scheduling, crew planning, or operations control (fractional, charter, or airline background preferred).
• Strong understanding of crew duty/rest regulations, legality, and ICAO compliance.
• Skilled in real-time problem-solving, decision-making, and crisis management.
• Excellent communication and coordination skills across multiple teams and time zones.
• Proficient with any scheduling or operational systems (e.g. LEON, FOS, or similar).
• High attention to detail and ability to maintain composure under pressure.
• Flexible to work rotating shifts, including weekends and holidays, supporting 24/7 operations.