Associate, Conference Allocation

First Global Management Services; Greater London; Hybrid; GBP 35,000 - 50,000; Full time

Job summary

A leading global brand experience agency is seeking an Associate Conference Allocations to schedule meetings between investors and C-level executives for corporate access conferences. The role requires excellent organizational and customer service skills, with responsibilities including managing schedules, coordinating meetings, and supporting events. The ideal candidate should be proactive and able to handle a high volume of emails, contributing to the success of corporate access events and embodying the company's core values.

Benefits

Private Medical Insurance with BUPA

28 Days Annual Leave PLUS Bank Holidays

Personal Volunteer Day

20 Days of Sick Pay each Year

Enhanced Parental Leave

Wellness Stipend

Complimentary access to Headspace Rocket Lawyer & Maven

Life Insurance

Employee Assistance Program (EAP)

Cycle to Work Scheme

Season Ticket Loan

Mobile Phone Allowance

Pension Scheme Enhancements

Discretionary Bonus Structure

Global Opportunities in multiple countries

Responsibilities

• Own end-to-end administrative support for Conference Allocation Team.
• Manage ad hoc events and provide support for Attendee Data Team as needed.
• Heavy meeting coordination for investors, internal teams, and corporate clients.

Job description

Building a Brand Starts with a Story

FIRST is a leading global brand experience agency serving clients in various industries including financial services technology new & traditional media aerospace healthcare and professional services. FIRST has received numerous accolades including being listed among the 2025 Most Innovative Marketing Agencies of the Year by Chief Marketer named Top Agency of the Year 2024 by Event Marketer highlighted as a Global Agency of the Year over 100 Employees by C&IT and listed among the 200 Top Marketing Agencies in& 2022 by Chief Marketer.

What You Would Get To Do

The Associate Conference Allocations is responsible for scheduling meetings between investors and C-level executives for small and large-scale Corporate Access Conferences preparing schedules for corporate management teams and consistently delivering exceptional service to our clients by utilising excellent organisational and customer service skills.

Domestic and / or international travel may be required with this role.

Your Contributions

• Own end-to-end administrative support for Conference Allocation Team
• Manage ad hoc events and provide support for the Attendee Data Team as needed
• Heavy meeting coordination for investors internal teams and corporate clients for corporate access events
• Work closely with Corporate Access Specialists Corporates Research Institutional Equity Sales and Investment Banking to coordinate and allocate Corporate Access Days and Conferences
• Allocate 1x1 and group meetings for Conferences of varying sizes and different degrees of complexity
• Maintain and distribute conference schedules
• Action schedule changes on corporate and investor schedules on time
• Proactively manage and respond to a high volume of emails received in a shared team inbox
• Work with the Sales team to understand the account base and investor growth potential
• Coordinate and communicate meeting details with Corporate contacts and the Sales team
• On-site management of the 1x1 desk for Conferences as necessary manage last-minute changes and requests
• Day-of-event execution for virtual or in-person event needs
• Act as an ambassador for the FIRST brand leading by example and displaying the companys core values (Ambition Creativity Excellence Integrity Teamwork)

Benefits

• Private Medical Insurance with BUPA from day one
• 28 Days Annual Leave PLUS Bank Holidays
• Personal Volunteer Day
• 20 Days of Sick Pay each Year
• Enhanced Parental Leave (Maternity & Paternity)
• Wellness Stipend
• Complimentary access to Headspace Rocket Lawyer & Maven
• Life Insurance
• Employee Assistance Program (EAP)
• Cycle to Work Scheme
• Season Ticket Loan
• Mobile Phone Allowance
• Pension Scheme Enhancements
• Discretionary Bonus Structure
• Global Opportunities: With a presence in 7 countries worldwide including headquarters in London, New York and Singapore you may have the opportunity to work on exciting projects across different locations.

Equal Opportunity

FIRST is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. FIRST is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions are based on business needs, job requirements and individual qualifications without regard to race, color, religion or belief, national social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, sexual orientation, gender identity and/or expression, marital civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status or any other status protected by the laws or regulations in the locations where we operate. We stand firm: FIRST will not tolerate discrimination or harassment based on any of these characteristics. If any candidate feels that they are unable to meet the requirements of the role please get in touch to discuss adjustments or other suitable roles.

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