Assistant Systems Support Librarian

University of Oxford; Oxford; Hybrid; GBP 34,000 - 41,000; Full time

Job summary

A prestigious educational institution in Oxford is seeking an Assistant Systems Support Librarian. This full-time role involves providing support for library systems, managing documentation, and assisting with user training. Candidates should have experience with library systems, strong communication skills, and a proactive approach to work. The position offers flexible working arrangements and a comprehensive benefits package, including ample annual leave and a pension scheme.

Benefits

38 days’ paid annual leave

Generous pension scheme

Flexible and hybrid working options

Qualifications

• Experience using library systems, ideally Ex Libris Alma and Primo VE or similar.
• Strong communicator able to form good working relationships.
• Confidence working with library data.

Responsibilities

• Provide support for the Library Systems Team's operational tasks.
• Manage documentation and training materials for library staff.
• Resolve library systems issues and configure bespoke system changes.

Skills

Communication

Technical aptitude

Attention to detail

Organizational skills

Tools

Alma

Primo VE

Job description

About the role

BDLSS provide critical support for the University of Oxford’s library systems, including Alma (the integrated library system) and SOLO (Search Oxford Libraries Online), enabling access to resources across over 100 Oxford libraries. We are looking to recruit an Assistant Systems Support Librarian to join our Library Systems Team, who are responsible for supporting and improving the key platforms that underpin Oxford’s library services.

Based in Bodleian Digital Library Systems and Services at the Osney One building in Oxford, the successful applicant will contribute to the delivery of library systems by providing support for the Library Systems Team’s day-to-day operational tasks and project work. You will manage and update documentation and training materials for library staff, ensuring consistency and clarity. You will work with library staff across the Bodleian Libraries and College libraries to resolve systems issues, provide training for new processes & features, and help to configure bespoke system changes for individual libraries on request. You will help manage incoming requests to the OLIS helpline - resolving routine queries, responding to colleagues, and escalating issues as needed. There will also be opportunity to support other members of the team with more technical tasks within the integrated library systems, including user account management, acquisitions set-up, and bulk metadata updates.

This role is a full-time permanent post, allowing up to three days of remote working per week by agreement with the line manager.

About You

The successful applicant will be a strong communicator, who is able to form good working relationships. You will have experience using library systems, ideally Ex Libris Alma and Primo VE or similar. You will have technical aptitude and good attention to detail, and confidence working with library data. You will be highly organised, proactive in your work, and motivated to learn and develop your skills.

What We Offer

As an employee of the University of Oxford, you will enjoy a wide range of benefits, including 38 days’ paid annual leave (inclusive of bank holidays; with the option to purchase additional days), membership of a generous pension scheme, family-friendly policies, access to childcare services, and opportunities for flexible and hybrid working. More information is available at https://hr.admin.ox.ac.uk/staff-benefits

Diversity

Our staff and students come from all over the world, and we proudly promote a friendly and inclusive culture. Diversity is positively encouraged, through diverse groups and champions, as well as a number of family-friendly policies, such as the right to apply for flexible working and support for staff returning from periods of extended absence, for example, shared parental leave.

How to apply

You will be required to upload yourCV and a supporting statementas part of your online application. Your supporting statement should list each of the essential and desirable selection criteria, as listed in the job description, and explain how you meet each one. CVs alone will not be considered.

The Chair of this recruitment panel will be Alexander O’Flynn, Library Systems Support Team Leader, who can be contacted with inquiries relating to the role ([e-mail]). General queries about the recruitment and application process should be directed to the Recruitment team ([e-mail]).

Only applications received online by 12.00 midday on Friday 26^th September 2025 can be considered. Interviews are expected to take place on 14^th & 15^th October.

£34,982 to £40,855 per annum : Grade 6