Assistant Property Manager

British Land; Greater London; On-site; GBP 60,000 - 80,000; Full time

Job summary

A leading property management firm in London is seeking an Assistant Property Manager to support operational management and enhance client relations. You will assist in enforcing health and safety, managing budgets, and providing administrative support to the property management team. Ideal candidates should have strong administration skills and experience in contract management. This role offers opportunities for growth within an inclusive work environment.

Responsibilities

• Assist the property manager with operational management.
• Support in client relations and communication regarding building issues.
• Manage health & safety procedures and emergency situations.
• Assist in the procurement and budget management activities.
• Handle administrative duties for efficient office running.

Skills

Strong administration skills

Health & safety

Budget management

Specification and contract management

Helpdesk (cafm) system experience

Basic IT skills

Job description

Job Title : Assistant Property Manager

Department : Property Management

LOCATION : Broadgate, London

REPORTING TO : Property Management

TYPE OF CONTRACT : Permanent

PLACES, PEOPLE, PREFER

Our purpose is to create and manage outstanding places which deliver positive outcomes for all our stakeholders on a long term, sustainable basis.

We are a FTSE listed business with a strong balance sheet and £13bn of assets under management. But with just 600 employees you’re given the ability to make a big impact and elevate your career quickly.

Our diverse, passionate team of experts works on some of the most ambitious, innovative and sustainable projects in the country – from our high-quality campuses across central London, to some of the top retail schemes in the UK – providing a rewarding career journey where you can shape how you grow.

We believe in shared success and enabling people to be themselves. If you want to feel listened to and understood in an environment where your opinions count and bright ideas are encouraged, you’ve come to the right place!

In our recent engagement survey 93% of our employees stated they were proud to work for British Land!

THE ROLE

Assist the property & engineering manager in the execution and delivery of all services pertaining to the operational management of the property. Act as deputy to the property manager and provide full secretarial, clerical, and administrative support to the property management team (including the engineering team). Contribute to the safety and wellbeing of all users of the building / estate

WHAT YOU’LL DO

• Support the property & engineering managers in advancing good client relations with appropriate occupier representatives; propagate open communication and flow of information on building issues.
• With assistance from the property and engineering managers ensure and update records of compliance with all be operational processes and procedures.
• Assist the property & engineering managers in procuring quoted costs and other appropriate information to facilitate the production and subsequent management of the building service charge budget.
• Support the property & engineering managers in ensuring that health & safety, emergency procedures and safe working practices are enforced and conform to current legislation. In the absence of the property manager to take control of any emergency situations and execute evacuation plans.
• Support the property & engineering managers in undertaking regular physical inspections of completed works and service contracts and of all areas of the premises in their entirety.
• Support the property & engineering managers with all aspects of routine correspondence and lead on administrative duties to support the efficient running of the building management office.
• Assist the property & engineering managers in ensuring that the production of service specifications, contracts and associated documentation properly represent the service requirement of the premises and are presented and executed in accordance with company guidelines.
• Assist with the tracking and processing of service invoices and the production of management accounts.
• Manage the computerised building concept ppm / help desk facility :
• Setting up and editing of buildings & locations
• Inserting & editing instruction sets
• Inserting & editing of resources for buildings
• Inserting & editing of asset registers for new & existing plants and equipment
• Adding & editing of ppm’s : amending dates, adding new instructions etc
• Checking of outstanding tasks
• Generate reports
• Arrange with the appointed contractor the design and implementation of landscaping / decorative planting over the Christmas period.
• Other duties as directed
• Take ownership of the British Land vision and values ensuring that they are fully integrated in to all the building's services.

ABOUT YOU

• Strong administration skills
• Health & safety
• Budget management
• Specification and contract management
• Helpdesk (cafm) system experience
• Basic IT skills

OUR SHARED VALUES

Our values are what we stand for at British Land, they’re not just a label on the door; they connect us every day to our vision, purpose, and strategy. They help us to promote an inclusive, positive, and collaborative culture. You can read more on our

Bring your whole self

Listen & Understand

Smarter together

Build for the future

Deliver at pace

A REWARDING PLACE TO BE

Our People – Just ask anyone why they love working here and they will tell you it’s the people. They’re highly talented, passionate, and collaborative! We thank our people with rewards that feel rewarding; you can review our market leading benefits .

OUR RECRUITMENT PROCESS

If you enjoy bringing your whole self to work, share our values and are excited about our purpose we’d love to hear from you! We are committed to providing an accessible and inclusive process learn more about our selection process

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