Assistant Information Manager

Mace Group; City Of London; Hybrid; GBP 40,000 - 60,000; Full time

Job summary

A global construction consulting firm is looking for a role focused on project information management. Responsibilities include adhering to IM processes and quality control of documents in alignment with ISO19650 standards. The ideal candidate will have technical qualifications, experience with key IM software, and excellent communication skills. The position offers possibilities for part-time and hybrid working options.

Qualifications

• Technical qualifications and certifications such as APM IM or equivalent.
• Experience in construction, property, and real estate industries.
• Familiarity with information architecture and filing conventions.

Responsibilities

• Follow IM processes according to ISO19650.
• Ensure project personnel can access required information.
• Quality control of documents submitted and stored.
• Contribute to common data environment (CDE) development.

Skills

Technical qualifications and certifications

Good written and oral communication

Construction, property, and real estate industry knowledge

Experience with key IM software (Aconex, ViewPoint)

Education

APM IM certification or equivalent

ISO 19650 certification

Tools

Aconex

SharePoint

Job description

Overview

Position status: This opportunity is for a bid, so it is not yet a secured role. If you would like to be considered as we progress with this position, please click to apply.

At Mace, our purpose is to redefine the boundaries of ambition. We believe in creating places that are responsible, bringing transformative impact to our people, communities and societies across the globe. To learn more about our purpose, culture, and priorities, visit our strategy site.

The project

NHS England has appointed a joint venture of global delivery consultants and construction experts, Mace, and global professional services company, Turner & Townsend, as the Programme Delivery Partner (PDP) for the New Hospital Programme (NHP). This once-in-a-generation scheme will deliver much needed new hospitals and transform healthcare facilities to benefit patients and clinicians nationwide.

The NHP was first established in October 2020 to build a series of new hospitals across the UK, alongside replacing or refurbishing existing facilities and improving access to modern healthcare nationwide. Following a strategic review in September 2024, the Secretary of State for Health announced a rebalancing of the portfolio of hospital schemes, with secured funding in five-year waves of investment. The programme will prioritise rebuilding healthcare facilities built using reinforced autoclaved aerated concrete (RAAC), with the first seven projects being delivered by 2030. Further hospitals will be delivered in waves over the next fifteen years and beyond.

Our values

• Safety first - Going home safe and well
• Client focus - Deliver on our promise
• Integrity - Always do the right thing
• Create opportunity - For our people to excel

You’ll be responsible for

• Following IM processes effectively and efficiently and adhere to standards (Inc ISO19650) for client-facing projects and programmes.
• Contributing to ensuring the project/programme IM function effective and efficient such that project personnel can access information they need.
• Supporting and guides project/programme colleagues in IM practices and processes.
• Assuring and quality control of documents and artefacts submitted and stored.
• Contributing to the set-up, implementation and development of the common data environment (CDE).
• Contributing to global digital centre of excellence including body of knowledge, processes, case studies.
• Coordinating activities ensuring management and successful project/programmes.
• Coordinating work activities to achieve agreed objectives and provide performance management, development and coaching.
• Working collaboratively towards the common goal of net zero carbon transition, and share responsibility for the proactive identification and management of the associated carbon emissions and reductions during the delivery of work.

You’ll need to have

• Technical qualifications and certifications such as APM IM, assoc of Information Managers, (or equivalent). Subject expert experience in key IM software including Aconex, ViewPoint, business collaborator, etc. ISO 19650 certification.
• Good written and oral communication, used to working with different stakeholders. Disciplined, methodical and organised.
• Construction, property, and real estate industry. Security, cyber security, data protection awareness. Experience of working in an international setting either remotely from or outside the UK. ISO 19650 series, UK BIM Framework, CDE management.
• Familiarity with information architecture, naming, numbering, filing conventions. Working towards technical qualifications and certifications such as APM IM, experience of software e.g. Aconex, SharePoint.

Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all of the criteria, please apply as you may still be the best candidate for this role or another role within our organisation.

We are also open to discussing part time, flexible, and hybrid working options if suitable within the role.

Please remember the Employee Referral Scheme and if there are any talented people you can recommend, just click the button and use the ‘Refer a friend’ feature found within the relevant job.