Assistant Facilities Manager

Grant Thornton UK; Sheffield; Hybrid; GBP 40,000 - 50,000; Full time

Job summary

A leading audit and advisory firm in the UK seeks an Assistant Facilities Manager to manage the contract with their outsourced FM provider and ensure a safe, secure, and comfortable working environment. This role involves tracking budgets, ensuring compliance with health and safety regulations, and regular travel to various office locations in England, Wales, and Scotland. Ideal candidates will have experience in managing facilities services, strong communication skills, and a willingness to travel frequently.

Benefits

Flexible working options

Inclusive culture

Career development opportunities

Qualifications

• Experience with compliance in professional working environments.
• Willingness to travel for site visits.
• Understanding of building services.

Responsibilities

• Manage FM provider performance and contract compliance.
• Liaise with management of outsourced providers.
• Ensure Health and Safety compliance across facilities.

Skills

Experience managing soft and hard FM services

Assertiveness in service delivery

Great communication skills

Relationship building and negotiation

Commercial awareness

Education

IOSH or NEBOSH qualification

Job description

Alternatively, Grant Thornton

At Grant Thornton we do things differently - looking to the future, driving ambitious growth and pioneering positive change in our industry. Providing audit, tax and advisory services, we empower clients through strategic insight, curiosity, and genuine partnership. And we empower our people with real opportunity, an inclusive culture and work life balance. A true alternative.

With over 5,000 people in the UK, and a presence in 150 global markets, we're on an ambitious journey, from great to exceptional, and we need the best people to help us achieve our potential. And with that comes the opportunity to help redefine what our industry looks like, and what you want from your career.

Job Description:

Travel - Midlands / north midlands location preferred for travel

NEW GROUND WON’T BREAK ITSELF.

Every day our teams help people in businesses and communities to do what is right and achieve their goals.

We have a strategy to provide best-in-class offices designed to support our ways of working and in accordance with our sustainable property guidelines. The Property and FM team at Grant Thornton is responsible for the firm's estate of over 20 offices in England, Wales and Scotland and providing our people experience within those spaces to over 5,000 colleagues.

We have recently retendered the contract for all our UK offices to a new TFM provider. We need someone to bring their experience to help manage the contract with that outsourced FM provider and ensure that all our colleagues have a safe, secure and comfortable environment to thrive in and welcome their clients to visit.

A look into the role

As an Assistant Facilities Manager within our Property and FM team you will:

• Manage the performance of the FM provider against agreed KPIs / SLAs and manage contract compliance, service excellence and continuous improvement.
• Be the SME for the FM provider’s CAFM systems and use them to monitor compliance of both PPM and reactive tasks.
• Track FM spend against budget and report, review invoicing schedules and contract change notices, make recommendations for payment and raise POs.
• Regularly liaise with the management team of our outsourced FOH provider who have a key role in managing our workspaces.
• Be a key interface between internal stakeholders, the FM provider and our landlords, to include arranging access to our sites for various purposes, attending meetings and site visits.
• Help ensure compliance with Health and Safety, environmental regulations and assist with the delivery of ESG initiatives across the estate.

Knowing you’re right for us

Joining us as an Assistant Facilities Manager, the minimum criteria you’ll need is

• Experience managing soft and hard FM services, either in a consultancy or service provider, with understanding of building services, compliance and professional working environments.
• Experience managing a contractual relationship between an FM company and client, and to be assertive when needed to drive service delivery.
• Willingness to regularly travel by train to GT offices around England, Wales and Scotland for site visits and meetings, sometimes involving overnight stays. (Potentially on a weekly basis)

It would be great if you had some of the following skills, but don’t worry if you don’t tick every box, we’ll help you develop along the way.

• IOSH or NEBOSH qualification.
• Customer service and leadership evidenced within a similar corporate environment.
• A great communicator, relationship builder and negotiator.
• Commercially astute, driven, proactive, organised and collaborative.
• H&S experience in the areas relating to office management and a basic understanding of landlord and tenant roles in a multi let office building.
• A keen interest in ESG and driving change.
• Understanding or experience of Emergency Management Planning is a advantage

Knowing we’re right for you

Embracing uniqueness, the culture at Grant Thornton thrives on the contributions of all our people, we never settle for what is easy, we look beyond to deliver the right thing, for everyone. Building an inclusive culture, where we value difference and respect our colleagues helps our people to perform at the best of their ability and realise their potential.

Our open and accessible culture means you’ll interact with leaders who are interested in you and everything you bring to our firm. The things that set you apart, we value them. That’s why we give you the freedom to bring your whole self to work and pursue your passions inside and outside of work.

Beyond the job

Life is more than work. The things you do, and the people you’re with outside of work matter, that’s why we’re happy to look at flexible working options for all our roles, and we’ll always do our best to keep your work and life in balance.

The impact you can make here will go far beyond your day job. From secondments, to fundraising for local charities, or investing in entrepreneurs in the developing world, you’ll be giving back to society. It’s that drive to do the right thing that runs through our every move, grounded in our firm’s values – purposefully driven, actively curious and candid but kind.

We’re looking for people who want to contribute, spark fresh ideas and go beyond expectations. People who want to be able to proudly do what’s right, for the firm, our clients, our people and themselves. It’s how it should be
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