Assistant Facilities Manager

Maxwell Stephens Recruitment; Greater London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading recruitment agency based in the UK is looking for an organised, proactive Assistant Facilities Manager. This role involves supporting the Facilities Manager in ensuring all buildings are safe, compliant, and well maintained across London and Surrey. Key responsibilities include conducting daily checks, managing facility requests, and supporting health and safety tasks. The ideal candidate should have experience in facilities management and be prepared for occasional weekend work.

Qualifications

• Experience in facilities management or a related field.
• Ability to carry out daily checks and address issues promptly.
• Capable of managing consumables and coordinating reactive works.

Responsibilities

• Support the FM to ensure buildings are safe and compliant.
• Conduct daily building checks and monitor facility requests.
• Manage contractors and ensure planned works are conducted.

Skills

Organisational skills

Proactivity

Compliance knowledge

Communication

Job description

Job Description

A great opportunity has arisen for an organised, proactive Assistant Facilities Manager to support the smooth running of four office sites across London and Surrey. This varied role is ideal for someone who enjoys a mix of hands‑on tasks, compliance work, and delivering an excellent workplace experience.

The Role

• Working closely with the Facilities Manager, you will help ensure all buildings are safe, compliant and well maintained.
• Carrying out daily building checks and addressing any issues.
• Managing consumables, access control and security support.
• Logging and tracking FM requests, escalating urgent matters.
• Conducting weekly fire tests and monthly emergency lighting checks.
• Monitoring contractors, cleaning services and planned works.
• Reviewing utility usage and maintaining accurate records.
• Coordinating PPM/reactive works and ensuring correct permits / paperwork.
• Supporting health & safety tasks, inductions and workstation assessments.
• Acting as Deputy FM during absence, including emergency response.
• Providing occasional reception cover and assisting with minor maintenance.
• Managing office supplies including refreshments.
• Some weekend work may be required.

About You

Experience in facilities or build…