Army - Assistant Regimental Secretary (Fusiliers)

Ministry Of Defence; London; On-site; GBP 37,000; Full time

Job summary

A governmental agency in London is seeking an Assistant Regimental Secretary to oversee financial matters and manage welfare activities within the Royal Regiment of Fusiliers. The role involves collaboration with various stakeholders, maintaining web content, and ensuring compliance with governance standards. A salary of £36,530 is offered, alongside a pension contribution and additional benefits including flexible working arrangements.

Benefits

Civil Service Defined Benefit Pension scheme

Annual leave

Personal development opportunities

Flexible working patterns

Qualifications

• Demonstrable experience in business management, including budget management.
• Highly organized with the ability to manage competing priorities.
• Experience in engaging with stakeholders at all levels.

Responsibilities

• Manage welfare grants and liaise with external charities.
• Coordinate Regimental Website and keep its content current.
• Manage Regimental database and ensure compliance.
• Act as Finance Director for Regimental Charities.
• Represent the Regiment at events and organize social activities.

Skills

Business management experience

Budget management

Excellent communication skills

Organizational skills

Experience with Office 365

Stakeholder engagement

Ability to prioritize workload

Job description

Overview

This role is part of the Regimental Headquarters for the Royal Regiment of Fusiliers (FUSILIERS) as the Assistant Regimental Secretary with responsibility for the lead on financial matters. The position is advertised at 37 hours per week. You will be part of a friendly, professional team in a busy but rewarding environment.

We support a flexible working approach with a preference for in-office presence to maximise impact, recognising the benefits of face-to-face collaboration. There is an expectation that you would be in the office at least 60% of the time (3 days a week).

This role sits within Defence in the Civil Service, with the Army as a major operating centre; the workforce is diverse and includes a wide range of functions and professions. The post may involve weekend work and represents the Regiment at events as required.

Key responsibilities

• Welfare: act as part of the Welfare Committee, manage grants/payments within charitable objectives, liaise with external charities (e.g., Army Benevolent Fund, Soldiers\' and Sailors\' etc.) to ensure efficient handling and recording of requests and maintain executive contact.
• Websites: coordinate Regimental Website support, keep content up to date, promote Fusiliers Connect, and liaise with the app designer regarding developments.
• Record Management: manage the Regimental database (SCRM), ensure legacy records are on a single system, act as Data Protection Assistant, manage the One Days\' Pay Scheme and charitable giving, and oversee distribution lists for the Regimental Journal with the publisher.
• Finance: act as Finance Director for Regimental Charities, manage day-to-day accounts, liaise with fund managers and investment committee, prepare reports for Trustees and Regimental Council, and manage supplier relationships and grant opportunities; ensure governance compliance and organise annual audits for Fusiliers Aid Society and Fusiliers Fund.
• General: deputise for the Regimental Secretary as required, represent the Regiment at events (including weekends), promote efficient use of RHQ resources, and organise annual social events.

Qualifications and experience

• demonstrable experience of business management, including budget management
• ability to make sensible, practical decisions and to get things done
• highly organised, capable of managing competing priorities while focusing on business outcomes
• excellent communication skills with experience building consensus among stakeholders across organisations
• ability to engage with a diverse range of stakeholders at all levels, with a strong professional network
• collaborative and hands-on team player, comfortable in a fast-changing environment
• ability to prioritise workload with minimal direction and coordinate activity across internal and external stakeholders
• experience of working with Office 365

Working arrangements and benefits

• Alongside a salary of £36,530, the Ministry of Defence contributes £10,582 to the Civil Service Defined Benefit Pension scheme. The Army offers additional benefits including annual leave, pension, personal development, flexible working patterns, Employee Assistance Programme, parental and adoption leave, volunteering leave, and learning and development opportunities.
• The post does not offer relocation expenses. External recruits may be subject to a six-month probation period. Travel interview expenses are not reimbursed. A pay-related allowances review may affect current allowances.

Security and eligibility

• Successful candidates must undergo a criminal record check and baseline personnel security standard checks.
• Nationality requirements, Civil Service Code standards, and merit-based recruitment principles apply. Diversity and inclusion initiatives are in place, including Disability Confident Scheme (DCS).

Application and selection

At application you will be assessed on a Personal Statement (500 words), CV, and Behaviours (Leadership, Working Together). The selection process includes initial sift criteria, interview assessment, and consideration of your evidence against the defined behaviours. Details of timelines may be updated due to business needs.