Apprenticeships Administrator FTC

HR Dept; Greater London; Hybrid; GBP 29,000; Part time

Job summary

An esteemed aerospace organization is seeking an Apprenticeships Administrator to ensure the effective delivery of end-point assessments for apprentices. This hybrid role in London requires the coordination of client onboarding, data management, and administrative support for assessors. Key qualifications include Level 4 education or higher, proficiency in Microsoft Office 365, and strong communication skills. This exciting 10-month fixed-term contract offers 20 hours of work per week and a competitive salary of £29,000 pro-rata.

Benefits

33 days holiday (inc. BH) pro-rata

Qualifications

• Previous administrative experience preferred.
• Ability to engage stakeholders at all levels.
• Experience in education or apprenticeships is a bonus.

Responsibilities

• Support onboarding of new apprentice cohorts and clients.
• Coordinate meetings with training providers/employers.
• Maintain data integrity and produce relevant reports.

Skills

Microsoft Office 365

Communication

Interpersonal skills

Attention to detail

Knowledge of UK education landscape

Education

Level 4+ (Degree-level desirable)

Tools

CRM

CMS

Job description

The Role:

This Fixed-Term Contract position offers an exciting opportunity to play a key role in supporting the Royal Aeronautical Society's (RAeS) Assessment Organisation. As the Apprenticeships Administrator, you will help ensure the smooth delivery of high quality end-point assessments for apprentices across the sector. In this dynamic role, you will support the onboarding of clients, employers and apprentices, assist with the recruitment and training of Apprenticeship Assessment Assessors, and manage a range of essential administrative duties. You will also be responsible for maintaining accurate data across multiple platforms and systems, producing clear and consistent reporting and analysis to support operational excellence. This is a fantastic opportunity for someone who is organised, proactive and eager to contribute to the development of future talent in the aerospace industry.

Key Objectives:

• Support the onboarding and administration of new apprentice cohorts, clients and employers, including issuing guidance and maintaining accurate records.
• Coordinate meetings with training providers/employers and assist with client contract administration.
• Provide administrative support for apprentices and assessors using the e-learning system, including distributing assessment materials.
• Maintain data integrity across systems, producing reports on uptake, outcomes, and key assessment metrics.
• Assist with reasonable adjustments, special conditions, appeals and complaints processes.
• Support budget and invoicing activities by gathering data, tracking income, and assisting with assessor invoice approval.
• Administer the EPA assessor lifecycle, including applications, onboarding, training and maintaining service agreement registers.
• Uphold all RAeS and EPA policies, escalating issues where required, and working collaboratively across the organisation.

Skills and Experience:

• Educated to Level 4+ (Degree-level desirable) with previous administrative experience.
• Skilled in Microsoft Office 365; CRM and CMS experience a plus.
• Excellent communicator with strong interpersonal skills, able to engage stakeholders at all levels.
• Thrive under pressure, juggling multiple tasks with precision and attention to detail.
• Knowledge of the UK education and training landscape; understanding of apprenticeship policy advantageous.
• Experience in education, apprenticeships, or working with boards/committees is a bonus.

Our Culture:

At the Royal Aeronautical Society, you'll be part of a team that is at the forefront of the aerospace, aviation, and space professional community. We value your talent, skills, and expertise, and are committed to supporting your development and growth within our inclusive and friendly team.

Salary:

£29,000 pro-rata

Location:

London/Hybrid

Contract:

10 Months FTC

Hours:

20 hours per week, Mon-Fri

Holiday:

33 Days, inc. BH pro-rata