Ancillary Administrator | Yorkshire Ambulance Service NHS Trust

Yorkshire Ambulance Service NHS Trust; Newton Hill; On-site; GBP 25,000 - 35,000; Full time

Job summary

A regional healthcare service provider in England is seeking a dedicated office administrator. Responsibilities include developing efficient administrative systems, compiling performance reports, and managing purchase actions. Candidates should demonstrate a commitment to personal and professional development, supporting diversity and equality in the workplace. The role offers flexible working hours and ample leave opportunities.

Benefits

Flexible working including part-time hours

27 days annual leave, increasing to 33 with service

Contributory Pension

NHS Discounts

Dedicated employee assistance service

Responsibilities

• Develop and continuously improve efficient office and administrative systems.
• Compile and provide reports on performance and governance monitoring.
• Raise purchase actions, manage receipts and chase/address issues.
• Ensure system compliance with requests, invoices and certificates.
• Arrange and attend meetings, take minutes for Facilities Management Teams.

Job description

About Yorkshire Ambulance Service

Yorkshire Ambulance Service (YAS) NHS Trust covers nearly 6,000 square miles of varied terrain, serving a population of more than five million people. We deliver a 24‑hour, seven‑days‑a‑week emergency and healthcare service and employ over 7,100 staff and 1,300 volunteers.

Responsibilities

• Develop and continuously improve efficient office and administrative systems.
• Compile and provide reports on performance and governance monitoring.
• Raise purchase actions, manage receipts and chase/address issues.
• Ensure system compliance with requests, invoices and certificates to maintain up‑to‑date records.
• Arrange and attend meetings, take minutes for Facilities, Ancillary and AVP Management Teams.
• Act as the focal point for coordinating information to support Facility/Ancillary/AVP functions.
• Support estate facilities, ancillary and vehicle preparation through purchase orders, authorisation and pursuance of outstanding orders and invoices with internal and external customers.
• Check invoices from contractors and suppliers for validity and accuracy, apply financial codes and process payment authorisation.
• Manage stock and ordering, including storage of deliveries.
• Establish and nurture good working relationships at all levels and across all disciplines throughout the Trust.
• Maintain current knowledge of developments within the Trust.
• Foster key relationships with Facilities/Ancillary staff, contractors, suppliers and NHS Trust staff.
• Promote and protect equality, diversity and the rights of others, contributing to a fair and just culture.
• Provide information and support to Ancillary & AVP Managers as required.
• Demonstrate commitment to personal and professional development to uphold quality standards.
• Receive incoming telephone calls, manage queries or take messages as appropriate.
• Update and report to clients and contractors on job or project progress and completion.

Benefits

• Flexible working including part‑time hours, job shares and flexible hours, agile working (role dependant).
• 27 days annual leave, increasing to 33 with service.
• Contributory Pension.
• NHS Discounts including shops, restaurants, gyms etc.
• Car lease and other salary sacrifice schemes (salary dependent).
• Dedicated employee assistance and counselling service.
• Opportunities for research participation, career progression and ongoing development.
• Well‑respected, committed and supported staff networks for our workforce.

Note: Candidates who have applied for this position within the past three months need not reapply.

Check out our YAS One Team Simulation: https://www.nwyhelearning.nhs.uk/elearning/yorksandhumber/yas/yasoneteam/index.html

This advert closes on Monday 1 Dec 2025.