Administrator to Neurodevelopmental Deputy Director and services

South London and Maudsley NHS Foundation Trust; City Of London; On-site; GBP 25,000 - 35,000; Full time

Job summary

A healthcare organization in the City Of London is seeking an administrator to provide high-level administrative support to the Neurodevelopment services team. Responsibilities include managing diaries, organizing meetings, preparing presentation materials, and handling inquiries. Ideal candidates should have excellent organizational skills and the ability to work independently. This position offers flexible working arrangements.

Benefits

Flexible working arrangements

Qualifications

• Proven experience in high-level administrative roles.
• Ability to handle telephone and virtual inquiries effectively.
• Competence in managing diaries and scheduling meetings.

Responsibilities

• Support the Neurodevelopmental Deputy Director with administrative tasks.
• Manage the Deputy Director's diary and organise meetings.
• Prepare presentation materials and manage administrative systems.

Skills

Excellent organizational skills

Ability to work independently

Discretion and judgment

Communication skills

Job description

A Vacancy at South London and Maudsley NHS Foundation Trust.

The primary purpose of this role is to provide an efficient and confidential high-level administrative service supporting the Neurodevelopment services Deputy Director and team within the Psychological Medicine, Older Adults & Neurodevelopmental Operational (PMOA&NDS) Directorate. This includes tasks such as diary coordination, organising and providing administrative support for meetings, preparing presentation materials, and managing administrative systems.

The role requires excellent organisational and administrative skills, as well as the ability to work independently using discretion, judgement, and critical analysis. The post holder will also be responsible for handling telephone and virtual Teams call enquiries, booking taxis, acting as a Fire Warden, and undertaking other administrative tasks as directed.

Our Values

We take pride in providing specialist care to our service users where our Trust values and our promise to be caring, kind, polite, prompt, honest, listen and do what I say I’m going to do is at the heart of everything we do. When you join us, you’ll be part of something special.

As a Trust we are happy to talk flexible working.

Responsibilities

• Administrative Support: Provide an administrative service supporting the Neurodevelopmental Deputy Director and service team
• Diary Management: Manage the diary for the Deputy Director
• Meeting Support: Organise and provide administrative support for internal and external meetings, including booking meeting rooms, taking minutes, drafting agendas, booking speakers, and distributing agendas and supporting papers. Coordinate any actions that arise from these meetings and ensure documents are filed electronically and accessible for retrieval.
• Report and Spreadsheet Management: Provide admin support for the production and maintenance of reports and Excel spreadsheets.
• Presentation Preparation: Prepare presentation materials.
• Administrative Systems Management: Develop and manage administrative systems to ensure they are effective and support the smooth running of admin systems. Operate and maintain bring forward systems to ensure meeting papers and reminders are given when required.
• Enquiry Handling: Handle telephone and virtual Teams call enquiries.
• Booking Taxis: Book taxis as necessary.
• Fire Warden Duties: Act as Fire Warden as necessary.
• General Administrative Tasks: Perform tasks such as electronic filing, printing, and photocopying.
• Team Collaboration: Work cooperatively with the Management Team admin, providing cover as required.
• Procurement: Be responsible for stock and non-stock procurement for the Management Team, ensuring that stock levels of essential items are maintained and processing stock and non-stock requests in a timely manner following trust and NHS procurement guidelines.
• Other Administrative Tasks: Undertake other administrative tasks for the PMOA management team as directed, including postal collection and distribution, placing and chasing Digital Services, Estate & Facilities, and domestic cleaning requests.
• Site Support: Occasionally work at different sites to support meetings and education/development events.

This advert closes on Monday 1 Dec 2025.