Administrator | Sussex Community NHS Foundation Trust

Sussex Community NHS Foundation Trust; West Green; On-site; GBP 20,000 - 28,000; Full time

Job summary

A leading NHS community services provider in West Green, England is seeking an Administrator to support our evolving urgent community response service. This role involves day-to-day operational support including managing supplies, processing documents, and coordinating meetings. We offer flexible working options and are committed to providing inclusive opportunities. Join us to make a difference in the lives of the community we serve.

Benefits

Flexible working options

Excellent training opportunities

Cost-effective workplace nurseries

Qualifications

• Experience in administrative tasks in a clinical or community setting.
• Ability to work in a busy environment and manage multiple tasks.
• Excellent communication and interpersonal skills.

Responsibilities

• Support the team in day-to-day operations and ordering supplies.
• Process reports and manage documentation for the team.
• Coordinate and attend meetings, providing admin support.

Skills

Word processing

Data recording

Communication skills

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Overview

Are you looking for a role where every day brings new challenges and the opportunity to change the lives of people in Sussex? Now is the perfect time to be part of our evolving urgent community response service. This is more than just a job - it’s a chance to be part of an innovative service, comprising an admission avoidance and a general virtual ward service, all aiming to support patients in their own home, rather than being admitted to a hospital.

The administrator role is an essential role, ensuring the resources are available for the clinicians to carry out their role, and supporting with administrative tasks on our system one unit.

Note: Due to recent changes in UK immigration and visa rules, this role is unlikely to be eligible for Skilled Worker visa sponsorship. Applicants who do not currently have the right to work in the UK may not be considered. Candidates requiring sponsorship should review the eligibility criteria on the gov.uk website before applying to assess their eligibility for a Certificate of Sponsorship for this role.

Skilled Worker visa: going rates for eligible occupation codes - GOV.UK
Health and Care Worker visa: If you’ll need to meet different salary requirements - GOV.UK

Responsibilities

• To support the team in the day to day running, tasks include ordering PPE and consumables, recording data regarding the caseload and answering the phone
• Word processing of reports and letters, including amending and tidying documents prepared by others, drafting routine correspondence for approval by the team members and taking formal minutes of meetings as required, using software packages as appropriate, e.g. Word, Excel and PowerPoint.
• Maintain and update IT and Maintenance data bases with any Team issues.
• Keeping office systems up-to-date (e.g. bring forward), devising and maintaining efficient filing, clerical and office systems, and providing general support within the team.
• Helping with meetings organised within the Team and writing up the notes. Attend daily MDT meetings as Admin support.
• Receive and sort internal and external mail and deal with each appropriately.

About the Trust

We are the main provider of NHS community services across East and West Sussex, with 6,000 staff serving 1.3 million people. We deliver essential care to adults and children, helping them manage their health, avoid hospital admissions, and reduce hospital stays.

Our Trust vision is to provide excellent care at the heart of the community. We offer opportunities across medical, clinical, support, and corporate services.

Why work for us?

• Positive 2024 NHS Staff Survey results, highlighting compassionate leadership and wellbeing
• Varied environments: community hospitals, patients’ homes, and bases across Sussex
• Flexible working options: part-time, flexi-time, annualised hours, and flexi-retirement
• Excellent training, development, and research opportunities
• Accredited Living Wage Employer, we ensure fair pay for all our staff
• Cost-effective workplace nurseries in Crawley, Hove, and Brighton
• Active EMBRACE, Disability & Wellbeing, LGBTQIA+, and Religion & Belief networks
• Level 3 Disability Confident Leader and Veteran Aware Trust

Our values—Compassionate Care, Working Together, Achieving Ambitions, Delivering Excellence—guide everything we do.

We embrace diversity and encourage applications from all backgrounds, particularly from ethnically diverse, disabled, and LGBTQIA+ individuals. We aim to create an inclusive environment and support reasonable adjustments during recruitment.

This post may close early if sufficient applications are received.

For further information regarding this position, please see attached the Job Description and Person Specification.

This advert closes on Sunday 21 Sep 2025