Administrator - Receptionist

Teaching Vacancies; Shrewsbury; On-site; GBP 20,000 - 28,000; Full time

Job summary

A local educational institution in Shrewsbury is seeking an Administrative Assistant to support day-to-day operations. Responsibilities include general administrative tasks, reception duties, and compliance with child protection policies. The ideal candidate will have excellent communication and organizational skills, and a commitment to safeguarding. The institution offers competitive salary, professional development opportunities, and support programs.

Benefits

Competitive salary

Employee Assistance Programme

Cycle to Work Scheme

Childcare Voucher Scheme

Flexible Working Policy

Continuous Professional Development

Qualifications

• Experience in an administrative role within an educational setting is preferred.
• Understanding of child protection and safeguarding policies.
• Ability to maintain confidentiality and adhere to data protection laws.

Responsibilities

• Perform general administrative tasks as directed by the Business Manager.
• Handle reception duties including inquiries via phone and face-to-face.
• Ensure compliance with safeguarding protocols for visitors to the school.

Skills

General administrative duties

First aid provision

Communication skills

Organizational skills

Child protection understanding

Job description

What skills and experience we're looking for

Duties & Responsibilities

Administrative Assistant

• General administrative duties required in the day to day running of the school as delegated by the Business Manager.
• Provide first aid to students if and when required.
• Assist with school evacuation procedures, as delegated by the Business Manager in line with the fire evacuation plan.

Reception

• Undertake reception duties, answering general telephone, email, and face to face enquiries promptly and professionally to ensure a positive outcome.
• Sign in visitors in line with safeguarding protocol.
• Manage all post and correspondence in a timely and effective manner.
• Keep the Reception office and Reception area clean and organised.
• Induct contractors on to site, ensuring they are aware of safe and compliant practices.
• Manage InVentry, the school signing in software, ensuring all elements are up to date.
• Implement and maintain a visitor booking system utilised by all departments within the school. Enabling school to effectively monitor and maintain visitor records.

Professional development

Help keep knowledge and understanding relevant and up-to-date by reflecting on your own practice, liaising with school leaders, and identifying relevant professional development to improve personal effectiveness;

• Take opportunities to build the appropriate skills, qualifications, and/or experience needed for the role, with support from the school

Other Responsibilities

• Comply with and assist with the development of policies and procedures relating to child protection, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person.
• Be aware of and comply with all school policies and procedures.
• Be aware of and support difference and ensure equal opportunities for all.
• Contribute to the overall ethos and aims of the Schools and Trust.
• Appreciate and support the role of other professionals.
• Attend and participate in relevant meetings, training and learning activities as required.

What the school offers its staff

In addition to exclusive access to a reward and discount scheme, comprehensive induction, commitment to your ongoing training and career progression, paid for enhanced DBS, we also offer:

• A competitive salary
• Access to the Trust’s Employee Assistance Programme, which includes 24 hour access for you and your family members to legal, financial, health, parenting and life advice
• 1:1 Counselling Service
• Cycle to Work Scheme
• Childcare Voucher Scheme or Tax-Free Childcare Scheme
• Access to freshly made hot meals or deli-style food on site
• Teachers Pensions (23.68% employer contributions)
• Local Government Pension Scheme (17.9% employer contribution)
• Generous Sickness Payment Scheme
• Eye Testing Scheme
• Flexible Working Policy
• Special Leave Policy
• Member of the Valued Worker Scheme (accredited by our recognised unions)
• A Disability Confident Committed Employer
• Continuous Professional Development (CPD)
• Collaborative working culture and professional development opportunities across our Trust schools

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment. Our recruitment process follows the keeping children safe in education guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification Disclosure and Barring Service (DBS) medical online and social media prohibition from teaching right to work satisfactory references suitability to work with children You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.