Administrator / Office Administration Assistant

AWD online; Glasgow; On-site; GBP 20,000 - 30,000; Full time

Job summary

A recruitment agency is seeking an Administrator / Office Administration Assistant in Glasgow. The candidate must have excellent communication, organisational, and administrative skills. Responsibilities include maintaining office supplies, managing travel bookings, and providing support to the team. Ideal candidates will demonstrate a proactive approach, strong teamwork, and proficiency in IT tools like MS Word and Excel. This is a fantastic opportunity to contribute to the efficient operation of a busy office environment.

Qualifications

• Possess basic literacy and numeracy skills.
• Demonstrate a proactive approach to delivering excellent customer service.
• Excellent attention to detail and accuracy.

Responsibilities

• Maintain stock of stationery supplies for the office.
• Purchase Orders & Invoicing.
• Travel and Hotel Bookings.

Skills

Excellent communication

Organisational skills

Administrative skills

Interpersonal skills

Proficient IT skills

Tools

MS Word

MS Excel

MS PowerPoint

Job description

Overview

We have a fantastic new job opportunity for an Administrator / Office Administration Assistant with excellent communication, organisational, administrative and interpersonal skills with the ability to multi-task, prioritise and manage competing demands.

Working as an Administrator / Office Administration Assistant you will provide dedicated administrative support to the team to ensure effective and efficient operation of daily tasks, as directed by the line manager.

As an Administrator / Office Administration Assistant the role will encompass the delivery of a wide variety of administration tasks, with a focus of this role being the deliverance of excellent customer service through open, courteous, and friendly communication.

APPLY TODAY

If this job looks like your ideal position, then please send in your CV as soon as possible for our Recruitment Team to review.

Duties

• Maintain stock of stationery supplies for the office
• Purchase Orders & Invoicing
• Travel and Hotel Bookings
• Meet, greet, and escort visitors, coordinating meeting rooms
• IT equipment management and record keeping
• Act as the central contact for the team, fielding and redirecting calls and enquiries where required
• Ensure all associated paperwork is completed and maintained in an orderly and timely manner
• Assist in the distribution of communication material and presentations
• Support the team with weekly and monthly administration activities and deadlines such as the collation of timesheets

Candidate Requirements

• Possess basic literacy and numeracy skills
• Demonstrate a proactive approach to delivering excellent customer service to stakeholders
• Strong team player orientation - cooperative and willing to assist others
• Proficient IT skills including MS Word, MS Excel, and MS PowerPoint, and comfortable with numerical reasoning
• Engaging communicator demonstrating influencing skills and an ability to adapt approaches to differing audiences
• Well organised, with the ability to multi-task, prioritise and manage competing demands. You will have excellent multi-tasking capability, and be project and deadline orientated.
• Ability to maintain effective work behaviour in the face of setbacks or pressure - by remaining calm and in control
• Excellent attention to detail and accuracy
• Takes responsibility for own actions
• Desire and willingness to undertake training and learning for self-development
• Self-motivated and good work ethic