Administrator OD / Occupational Health & Wellbeing

Welsh Ambulance Services University NHS Trust; Wales; On-site; GBP 20,000 - 25,000; Full time

Job summary

A leading healthcare organization in the United Kingdom seeks an Administrative Assistant to support the Organisational Development and Occupational Health teams. The role demands strong organisational skills and the ability to promote health and wellbeing in a diverse environment. Responsibilities include managing various administrative tasks and ensuring adherence to data protection guidelines. This is an opportunity to work within a supportive team committed to workplace culture. Welsh language skills are desirable but not mandatory.

Benefits

Support for Welsh language learning

Inclusive workplace culture

Opportunities for personal development

Qualifications

• Able to manage multiple tasks and priorities under tight deadlines.
• Experience in administrative roles is preferred.
• Desirable to speak Welsh or have a willingness to learn.

Responsibilities

• Provide comprehensive administration support to the OD and Occupational Health teams.
• Adhere to data protection and confidentiality guidelines.
• Assist in planning and supporting delegated projects.

Skills

Organisational skills

Communication skills

Flexibility

Time management

Job description

Job Summary

All applicants are invited to apply in Welsh; any application submitted in Welsh will not be treated less favourably than an application made in English. Gwahoddir ymgeiswyr i wneud cais yn Gymraeg, ni fydd unrhyw gais a gyflwynir drwy gyfrwng y Gymraeg yn cael ei drin yn llai ffafriol na cheisiadau a wneir yn y Saesneg'.

Please check your email account regularly. Successful applicants will receive all recruitment‑related correspondence via the email account registered on the application form.

Role Overview

Joining the Welsh Ambulance Service NHS Trust as an Administrative Assistant in the Organisational Development and Occupational Health teams offers a unique and rewarding opportunity. This role is perfect for someone who thrives in a dynamic environment and is passionate about making a positive impact on workplace culture and employee wellbeing.

In this position, you will be at the heart of our efforts to drive culture change and promote health and wellbeing across the organisation. You will work closely with a dedicated team of professionals who are committed to creating a supportive and inclusive work environment. You will be involved in organising and coordinating various activities, from workshops and events to health programs and culture change initiatives. Flexibility of thinking and adaptability are essential qualities for this role. You will need to be able to manage multiple tasks and priorities, often working under tight deadlines. You will be responsible for maintaining accurate records and ensuring that all administrative tasks are completed efficiently and to a high standard.

Overall, this role offers a fantastic opportunity to grow both personally and professionally. You will be part of a team that values your contributions and supports your development. If you're looking for a role where you can make a tangible impact and be part of a forward‑thinking organisation, this is the perfect opportunity for you.

Key Responsibilities

• The Administrator will work as part of the OD and Occupational Health & Wellbeing Service to deliver comprehensive, effective, and robust administration support to facilitate the running and promotion of the function.
• Provide administrative support to the OD team and the Occupational Health & Wellbeing department as needed.
• Promote corporate identity, vision, and strategic aims of the department and the Trust, supporting and implementing the Trust's People and Culture Plan.
• Represent the OD, Occupational Health & Wellbeing Service and ensure stakeholders have confidence in the services offered and delivered by the departments and the Trust.
• Adhere to the Trust's guidance in the processing of confidential and sensitive information relating to personal and medical details of service users, external providers, and all other relevant parties, strictly adhering to Information Governance, Data Protection, and Records Management requirements at all times.
• Maintain a clean, tidy, safe and secure working environment and report any equipment, building, fabric damages and repairs to the appropriate department.
• Develop and maintain information systems and processes that assist in the delivery of the service and any projects, ensuring that progress is accurately captured.
• Assist in the planning of delegated projects and provide project support as and when needed.

Additional Requirements and Information

The Trust actively seeks to recruit and appoint people currently under‑represented in the workforce, including women, people with disabilities, LGBT, and those from minority ethnic groups. All staff are encouraged and supported to learn Welsh. Please be sure to provide full contact details for all referees, including email addresses where possible. Failure to do so may result in significant delays in your application.

To work in the UK, all candidates who are not UK or Republic of Ireland nationals require sponsorship to obtain either a Health and Care visa or a Skilled Worker visa, unless you have permission to work via another route. Non‑UK / RoI candidates wishing to apply should self‑assess the likelihood of obtaining a Certificate of Sponsorship by visiting Work in the UK. If you are eligible for the Health and Care visa, application costs are lower and you do not need to pay the annual Immigration Health Surcharge.

The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.

About the Welsh Ambulance Service

Our workforce is made up of over 4,000 remarkable people who contribute to the delivery of world‑class patient care across Wales, 24 hours a day, 365 days a year. Whether you work in a patient‑facing role or within our range of support services, the work that you do enables us to provide high quality care, wherever and whenever we’re needed.

The Trust recognises the need for its workforce to represent the diversity of the population it serves across the whole of Wales and seeks to create an environment where diversity is celebrated and inclusivity matters. We are also keen to break down any barriers into the Trust, and would encourage applications from under‑represented groups, including those from Black, Asian and Minority Ethnic communities, LGBTQ+ communities and disability groups.

Careers within the Welsh Ambulance Services University NHS Trust are diverse and varied, with opportunities arising right across the service. Whatever your skills and background, you’re sure to find a career with us which is fulfilling, challenging, and rewarding.

In line with the Trust’s Starting Salary Procedure, all applicants will start at the bottom of the band for the position applied for but can apply for a higher salary if they have previous experience relevant to the position.