Administrator - Business Support Admin

Mitie; Gosport; On-site; GBP 20,000 - 30,000; Full time

Job summary

A national service provider in Gosport is seeking an Administration Support professional to facilitate the administrative tasks of the Executive Department. This role requires proven administration experience, excellent organizational skills, and strong IT literacy. The successful candidate will assist in maintaining the Establishment Diary and prepare various documents according to MOD regulations. The position offers a 37.5 hour work week, with various lifestyle benefits and opportunities for career progression.

Benefits

Flexible lifestyle benefits

Cycle-to-work scheme

Discounts from retailers

Employee recognition programs

Enhanced pension contributions

Qualifications

• Proven track record in administration support at management level.
• Strong communication skills to build relationships.
• Ability to maintain confidentiality and integrity.

Responsibilities

• Provide administration support to the Executive Department.
• Maintain Establishment Diary and prepare Daily Orders.
• Act as a focal point for HMS Sultan Temporary Memorandum.

Skills

Organisational skills

Time-management

Communication skills

IT literacy

Education

Good standard of education

Tools

MS Office

Job description

Job Overview

This post provides and facilitates the administration and support service to meet the requirements of administration and office services in HMS Sultan as required by the HESTIA contract.

Role Overview

This post provides and facilitates the administration and support service to meet the requirements of administration and office services in HMS Sultan as required by the HESTIA contract.

Main Duties

Primary Job Purpose

To provide an administration support service to the Executive Department and relevant personnel in HMS Sultan in the pursuit of successful and timely delivery, ensuring that all tasks are conducted in accordance with current MoD regulations.

Responsibilities (tasks include, but are not limited to)

Facilitate a prompt and effective response to the daily Establishment requirements directed to the Executive Department, notifying appropriate personnel where required.

Compile and maintain the Establishment Diary, attending appropriate planning meetings and sourcing relevant information to ensure continuity and accuracy.

Coordinate, compile and prepare for timely release HMS Sultan Daily Orders & fortnightly newsletter.

Provide a focal point for the preparation and maintenance of HMS Sultan Temporary Memorandum, reviewing content for clarity and accuracy and prepare for authorised release.

Coordinate the Executive Department Stationery demand.

Maintaining the Function Request database and liaise with relevant stakeholders to ensure event authorisation.

To become familiar with and provide absence cover for the Commanders Assistant and Commanding Officers PA.

Carry out any other tasks as determined by the Mitie Line Manager.

Actively promote a safe working culture within your area thus ensuring that there are no reportable accidents to all staff, contractors, customers, or any visitors to your department that are attributable to your negligence or failure to adhere to Health and Safety procedures, processes, and the law.

What we are looking for

The successful candidate will be well‑organised, precise, confident with credible communication skills readily able and willing to contribute at all levels. In addition, the individual will be versatile, intuitive, and professional with good judgement and absolute integrity. Pro‑active and persuasive when required and responsive to changing needs of the business and demands of the customer, while remaining calm under pressure and self‑motivated, the incumbent will be reliable and well presented, giving a positive image of MITIE company values. In addition, the following is needed.

Administration experience with excellent organisational, time‑management and motivational skills and a high degree of integrity and confidentiality.

Proven track record of delivering quality administration support at management level and ability to work unsupervised using own initiative.

Persuasive and credible verbal and written communicator with the ability to develop close working relationships.

IT literate with a good working knowledge of MS Office applications.

Good standard of education.

Additional Information

MOD security clearance and DBS Standard required. To meet national security vetting requirements, you will normally need to have been resident in the UK for at least 3 years to gain a Counter Terrorist Check, 5 years for Security Clearance and 10 years for Developed Vetting prior to the date of application. All Developed Vetted posts are required to be UK Nationals.

Proof of right to work in UK essential

The Contract operates a 37.5 hour working week between the hours of Mon to Fri only. The current working hours allow for an early finish on a Friday.

Required to wear approved company work wear.

Additional information for internal applicants

Please ensure that you discuss your application with your current line manager before formally applying. Please note that internal job moves are subject to the standard terms for the post being advertised. Enhanced terms cannot be honoured.

Our market‑leading offering provides you with benefits that suit your lifestyle.

We have a virtual GP on hand for you and members of your household. So you can get expert advice by video or phone without having to leave your home. We offer financial wellbeing assistance through our Salary Finance scheme. For example, you could access 50% of your earned pay before payday for a small fee. Salary Finance also offers competitive loans.

When you join us, we’ll give you a link to our flexible lifestyle benefits platform, Choices. You might choose to purchase up to five extra days’ holiday each year. You might buy critical illness insurance, seek dental treatment or buy technology products at an affordable cost. There are many choices!

We give you access to high street discounts from thousands of well‑known retailers, gyms and more through our MiDeals platform. And we have a cycle‑to‑work scheme. Life cover of up to four times your salary is available. We also offer enhanced pension contributions, a save‑as‑you‑earn scheme, and a Mitie Matching Share Plan (you could even be awarded free shares in Mitie).

We award our employees with Mitie Stars as recognition for their hard work. There are cash prizes up for grabs each month and at the end of the year there’s a chance to scoop a top prize of £10,!

Our success is a direct result of the experience and quality of our people. Progressing your career is therefore a top priority for us. We offer a diverse variety of training and development avenues via a wide selection of learning resources to suit you.

We are committed to ensuring our recruitment process is inclusive and accessible to all. If you have a disability or long‑term condition (for example dyslexia, anxiety, autism, a mobility condition or hearing loss) and need us to make any reasonable adjustments, changes or do anything differently during the recruitment process, please let us know by emailing at .