Administrator

Pertemps; Paisley; On-site; GBP 60,000 - 80,000; Full time

Job summary

A facilities service provider is seeking a proactive PPM Administrator for a contract until February 2027. Located in Renfrewshire, the role involves coordinating maintenance schedules, ensuring compliance documentation accuracy, and supporting managers with administrative tasks. Ideal candidates will have a strong administrative background, excellent organizational skills, and the ability to communicate effectively in a busy office. This position offers a collaborative environment with stable employment opportunities.

Benefits

Stable contract until February 2027

Strong training and support

Varied work environment

Qualifications

• Strong administrative experience in facilities management or engineering.
• Excellent organisational skills and attention to detail.
• Confident in using Microsoft Office and internal systems.

Responsibilities

• Coordinate and monitor PPM schedules.
• Ensure compliance documentation is accurate and up to date.
• Process financial transactions related to maintenance works.

Skills

Organisational skills

Attention to detail

Administrative experience

Communication skills

Proactive approach

Microsoft Office proficiency

Tools

CAFM systems

Job description

PPM Administrator

£12.80 per hour | Fully Office Based | Contract until February 2027

Location: Renfrewshire

I'm delighted to be supporting a long-standing client within the facilities and service sector who are seeking a proactive and detail-driven PPM Administrator to join their team. This is a fantastic opportunity to step into a busy, supportive environment where you’ll play a key role in keeping planned maintenance activities running smoothly and ensuring compliance across multiple contracts.

This role is ideal for someone who enjoys structure, accuracy, and working within a collaborative team, perfect for candidates with experience in administration, scheduling, compliance, facilities, or service-desk-style environments.

What You’ll Be Doing

You’ll be central to the smooth running of the planned maintenance function, responsible for:

• Coordinating and monitoring PPM schedules
• Ensuring all compliance documentation is accurate, up to date, and filed correctly
• Processing financial transactions related to maintenance works
• Tracking progress of purchase orders, parts, and documentation
• Supporting contract/service managers with a variety of administrative tasks
• Preparing reports and updates for internal teams and clients
• Managing subcontractor and engineer documentation (timesheets, certificates, etc.)
• Maintaining organised filing systems and ensuring records meet audit requirements

You’ll be part of a friendly, fast-paced team where communication, accuracy, and a proactive mindset are key.

What We’re Looking For

• Strong administrative experience, ideally within FM, engineering, maintenance, or similar
• Excellent organisational skills and high attention to detail
• Confident using Microsoft Office and internal systems (CAFM experience a bonus)
• Ability to communicate clearly with engineers, managers, and clients
• A reliable, proactive, and positive approach to work
• Someone who enjoys working fully on-site as part of a close-knit team

Why This Role?

• Stable contract running until February 2027
• Strong training and support from an experienced team
• A varied role where no two days are the same
• Fully office based — ideal for someone who thrives in a collaborative environment
• Great opportunity to gain further experience within a nationally recognised organisation

To find out more please reach out to Codie Smith at Pertemps Recruitment.