Administrator

JobStart Scheme; Lisburn; On-site; GBP 22,000 - 28,000; Part time

Job summary

A leading healthcare service provider in Northern Ireland is seeking a detail-oriented Administrator to support office operations. In this role, you will be responsible for invoicing, payment processing, and maintaining GDPR compliance. The ideal candidate will have a minimum 2:1 degree in a relevant field and strong organisational skills. This part-time position offers up to 25 hours per week with potential for extra hours based on availability.

Qualifications

• Minimum 2:1 degree in Business Administration, Finance, Accounting, or a related field.
• Experience in an administrative or finance‑related role preferred.
• Familiarity with the healthcare or debt recovery sector is an advantage.

Responsibilities

• Generate and issue invoices accurately and on schedule.
• Process incoming payments and allocate them appropriately.
• Assist with general office administration, including answering calls and managing correspondence.

Skills

Organisational skills

Attention to detail

Communication skills

Proficient in Microsoft Office Suite

Ability to manage multiple tasks

Knowledge of GDPR

Education

2:1 degree in Business Administration or related field

Tools

Xero

Sage

QuickBooks

Job description

THE EMPLOYER IS: MEDICAL COLLECTIONSMedical Collections Ltd is seeking a detail‑orientated and proactive Administrator to support the smooth and efficient operation of our office. In this vital role, you will be responsible for a range of administrative and financial tasks, including invoicing, payment processing, remittance creation, and payment allocation. You will also handle day‑to‑day administrative duties to ensure seamless business operations. Maintaining strict GDPR compliance and handling sensitive information with discretion and accuracy is a critical aspect of this role. Access NI Clearance is needed and pre‑employment credit checks will be carried out.

Responsibilities

• Generate and issue invoices accurately and on schedule.
• Process incoming payments and allocate them appropriately.
• Create remittance advice for clients and internal use.
• Maintain and update payment records in the company’s systems.
• Assist with general office administration, including answering calls, managing correspondence, and maintaining filing systems.
• Liaise with clients and internal teams to resolve queries related to payments and invoicing.
• Ensure all administrative processes comply with GDPR and company data protection policies.
• Support other team members as needed to ensure smooth workflow.

Skills and Qualifications

• A minimum 2:1 degree in Business Administration, Finance, Accounting, or a related field.
• Proven experience in an administrative or finance‑related role (preferred).
• Strong organisational skills and attention to detail.
• Excellent communication skills, both written and verbal.
• Proficient in Microsoft Office Suite (especially Excel and Outlook).
• Ability to manage multiple tasks and prioritise effectively.
• Knowledge of GDPR and experience working with confidential data.
• Previous experience in a medical or collections environment.
• Familiarity with the healthcare or debt recovery sector is an advantage.
• Experience using platforms such as Xero, Sage, QuickBooks, or similar.
• Experience working with confidential client data. Particularly in regulated environments (e.g. healthcare, finance, legal).

Further Information

The Employer is: MEDICAL COLLECTIONS. JobStart Opportunity – Working Hours Information – Standard Hours: up to 25 hours per week. Flexible/Reduced Hours: May be available upon approval by a Work Coach. Additional Hours: The employer may offer extra hours depending on availability. This should be discussed directly with the employer before starting employment. The job advert may end before the closing date if requested by the employer.

Application Information

JOBSTART IS OPEN TO WORKING AGE BENEFIT CLAIMANTS WHO ARE DEEMED ELIGIBLE BY A WORK COACH. If you are on Universal Credit, please contact your Work Coach via your Journal. If you are in receipt of any other working age benefit, please contact your local Jobs & Benefits Office on 0800 001 5782.

Area: Derry or Londonderry
Closing date: 01 Dec 2025