Administrator

NG Bailey Facilities Services; Leeds; Hybrid; GBP 28,000 - 30,000; Full time

Job summary

A leading facilities management provider in Leeds is seeking an experienced Administrator to provide vital administrative support to the contract delivery team. Key responsibilities include collating documentation, financial reporting, and supporting management operations. Candidates should possess experience in FM environments and qualifications in Mathematics and English. The position offers a competitive salary between £28k and £30k, along with a range of benefits, including private medical insurance and a personal development program.

Benefits

25 Days Holidays plus Bank Holidays

Sick Pay

Pension with employer contribution

Private Medical Insurance

Flexible benefits including Gym Memberships

Personal development programme

Qualifications

• Experience working within an FM or Building Services environment is desirable.
• Must have educational qualifications in Mathematics and English Language (GCSE Grade C or above or equivalent).
• Experience of invoice reconciliation and WiP reporting.

Responsibilities

• Provide contract operation support as required by the Management team.
• Collate and draft the monthly reports as required.
• Review & rectify invoice queries from the Finance blocked invoice reports.

Skills

Problem-solving

Customer service

IT literacy in Microsoft packages

Organizational skills

Education

GCSE in Mathematics and English Language

Tools

Microsoft Excel

Microsoft Word

CAFM systems (e.g., Concept, eLogbooks, Joblogic)

Job description

Administrator

Leeds - LS11

Full time

Salary between £28k - £30k+ Plus Benefits

Summary

NG Bailey Facilities Services are currently recruiting for an Administrator to provide administration support to the contract delivery team to meet contract and business objectives. Maintain high standards of contract support in accordance with contract requirements and company procedures to be based at our offices at Arlington Business Centre Building, White Rose Park, Leeds (Parking is available).

Some of the key deliverables in this role will include:

• Provide contract operation support as required by the Management team.
• Collate and maintain contract, compliance and operational documentation.
• Provide support to the financial reporting requirements, to include WiP and aged debt.
• Review & rectify invoice queries from the Finance blocked invoice reports.
• Collate and draft the monthly reports as required.
• Working hours are 0830-1630 – Monday to Friday (Hybrid Options are possible, to be discussed at interview).

What we’re looking for

An experienced Administrator with a strong administrative or customer service background, the ability to problem‑solve, prioritise requests and you must thrive under pressure and with the utmost regard for customer service – this is a role for you.

You will hold current qualifications to work as an Administrator including;

• Experience working within an FM or Building Services environment is desirable.
• Must have educational qualifications in Mathematics and English Language (GCSE Grade C or above or equivalent).
• IT literate in all Microsoft packages especially Word and Excel – to produce detailed Excel and Word reports.
• Experience of invoice reconciliation and WiP reporting.
• Previous experience of working with a recognised CAFM system (i.e.: Concept, eLogbooks, Joblogic) is desirable, however you will receive training.
• Have a logical and organised method to enable 100% completion of all works.

Benefits

We’re always evolving our benefits to ensure we’re attracting and retaining great people. Some of what you can expect includes:

• Salary between £28k - £30k + Plus Benefits
• 25 Days Holidays plus Bank Holidays
• Sick Pay
• Pension with a leading provider and employer contribution
• Personal Wellbeing and Volunteer Days
• Private Medical Insurance
• Free 24/7 365 Employee Assistance Program to support mental health and well‑being (including counselling sessions and legal advice)
• Flexible benefits to suit from Dental Insurance, Gym Memberships, Give As You Earn, Travel Insurance, Tax Free Bikes.
• Personal development programme

Next Steps

As a business, we’re on a journey to build on our culture where everyone is included, treated fairly and with respect. This starts with recruitment and how we bring people into the organisation.

We’ll do our best to outline the recruitment process to you ahead of time with plenty of notice. If you require any accommodations to participate in the application or interview process, please let us know and we will work with you to ensure your needs are met.

About Us

We are one of the leading independent engineering and services businesses in the UK. Founded in 1921, a turnover of £500m and 3000 employees, we are proud of our history of developing great people through our investment in training.

Working across a variety of sectors within the building and infrastructure industry, our innovative, responsible and forward‑thinking approach allows us to work on fantastic ground‑breaking projects, providing solutions using the latest tools and technologies.

Progression is something we value, and we will make sure that when you join us you have a clearly defined development path, supported by regular reviews, training and ongoing support to enable you to be the best you can be.