Administrator

OCU; Greater London; On-site; GBP 25,000 - 35,000; Full time

Job summary

A construction management firm in Greater London is seeking an organised and proactive Administrator. The successful candidate will assist with project coordination and office administration, maintain documentation, ensure quality standards, and provide general administrative support. Requires proven administrative experience, strong organisational and communication skills, and proficiency in Microsoft Office. This full-time position offers a chance to contribute to a values-driven workplace.

Qualifications

• Proven experience in an administrative role within the construction industry.
• Strong organisational skills with attention to detail.
• Excellent written and verbal communication abilities.

Responsibilities

• Maintain and organise project documentation in a structured filing system.
• Document control: receive, log, and issue updated documents.
• Monitor and track project progress by liaising with site teams.

Skills

Organisational skills

Time management

Communication skills

Microsoft Office proficiency

Ability to prioritise tasks

Tools

Microsoft Windows Server

Hadoop

Linux

Oracle

Apache

Shell Scripting

Job description

We are seeking an organised and proactive Administrator to support our construction team with day-to-day project coordination documentation and office administration.

Duties and Responsibilities :

Maintain and organise project documentation : Scan upload and file documents and drawings both hard copy and electronic into a structured computer-based filing system in line with company procedures. Ensure all documents are accurately labelled and easily retrievable.

Document control and distribution : Receive and log incoming drawings specifications and correspondence; issue updated documents to relevant teams via email or document management platforms; ensure all versions are current and superseded copies are clearly marked.

Monitor and track project progress : Maintain up-to-date records of daily site activities and works in progress liaising regularly with site teams subcontractors and project managers to gather current information and progress updates.

Upload and share documentation : Upload completed project files reports and handover documentation to shared client portals or designated platforms upon completion of works ensuring all required information is included and formatted correctly.

General administrative support : Assist with a range of office and site-based administrative tasks including updating registers maintaining contact lists arranging meetings preparing correspondence and supporting the wider construction management team as required.

Quality and compliance : Ensure all documentation meets internal quality standards and client requirements maintaining confidentiality and adhering to data protection regulations.

Skills and Experience :

• Proven experience in an administrative role within the construction industry or a similar field.
• Strong organisational and time management skills with attention to detail.
• Excellent written and verbal communication abilities.
• Proficient in Microsoft Office (Word Excel Outlook) and document management systems.
• Ability to prioritise tasks and work effectively under pressure.

Driven by values powered by inclusion.

At OCU our values guide everything we do: integrity collaboration respect innovation and one company united. They shape how we work with our clients communities and each other. We believe that inclusion is more than a principle its the foundation of our success. By embracing equity and ensuring that every individual has the opportunity to thrive we create a workplace where diverse perspectives are valued and everyone feels they belong.

Together we build stronger teams deliver better outcomes and grow in ways that reflect the communities we serve. If you want to be part of a culture where values matter and inclusion is at the heart of everything we do apply now and help us shape the future together.

If you are invited to progress in the recruitment process will you require any reasonable adjustments to support you Please let us know so we can ensure the process is accessible and fair for you. Any information you share will be treated confidentially and will only be used to support you during the recruitment process.

Key Skills

• Hadoop
• Microsoft Windows Server
• Windows
• Apache
• Linux
• SAN
• Shell Scripting
• System Administration
• Administrative Experience
• Scripting
• Oracle
• Troubleshooting

Employment Type : Full Time

Experience : years

Vacancy : 1