Administrative Officer | Manchester University NHS Foundation Trust

Manchester University NHS Foundation Trust; Manchester; On-site; GBP 25,000 - 30,000; Full time

Job summary

A leading NHS Trust in Manchester seeks an Administrative Officer for its Histopathology department. This role involves supporting Consultants and their teams in tracking patients, handling correspondence, and ensuring timely progression of care. Applicants should be organized and able to manage multiple tasks efficiently. Join a diverse team dedicated to high standards of patient care. The application deadline is September 18, 2025.

Qualifications

• Provide comprehensive administrative service to Consultants and Medical Teams.
• Support tracking of patients to ensure national and local targets are met.
• Collaborate with clinical teams to progress patients in a timely manner.

Responsibilities

• Deal with incoming and outgoing correspondence.
• Administer multidisciplinary meetings.
• Record and track patient data using IT systems.

Job description

Overview

Whatever you’re looking for in your career, it is all here for you at Manchester University NHS Foundation Trust. With state-of-the-art facilities, you can advance your career in Histopathology, and take your knowledge further. As the largest Cellular Pathology department in the country, we’re looking for talented people to join our diverse teams on our Wythenshawe Hospital and Oxford Road Campus sites. Provide a comprehensive administrative service to one or more Consultants, their Medical Team, Consultant Biomedical Scientists and Senior Management Team.

Responsibilities

• Deal with incoming and outgoing correspondence, administering multidisciplinary meetings, and uploading and downloading reports.
• Responsible for supporting the tracking of patients within Histopathology and/or Cytology, identifying long waiting patients and progressing these to ensure all national and local targets are met and KPIs are met.
• Collect and record a wide range of data and will work collaboratively with clinical teams, to ensure patients are progressed in a timely manner.
• Utilise the Trust IT systems to access data and external systems, including Hive, as well as other identified data platforms, to record all information on patient tracking.
• Identify best practice and develop working practice for the Consultant and Senior Management Team, to deliver an efficient and effective administration service.
• Prioritise and organise their workload with the Team Leader and/or Administration Manager to ensure that an efficient and effective service is provided.
• Act as first point of contact for all forms of communication for the Consultant and their team.

About MFT

MFT is one of the largest NHS Trusts in England with a turnover of over £3bn and is on a different scale than most other NHS Trusts. We’re creating an exceptional integrated health & social care system for the 1 million patients who rely on our services every year.

Bringing together 10 hospitals & community services from across Manchester, Trafford & beyond, we champion collaborative working & transformation, encouraging our 30,000 workforce to pursue their most ambitious goals. We set standards that other Trusts seek to emulate so you’ll benefit from a scale of opportunity that is nothing short of extraordinary.

Digital enablement

We’ve also created a digitally enabled organisation to improve clinical quality, patient & staff experience, operational effectiveness & driving research, and innovation through the introduction of Hive; our Electronic Patient Record system which launched in September 2022.

Research & Equality

We’re proud to be a major academic Research Centre & Education provider, providing you with a robust infrastructure to encourage and facilitate high-quality research programmes. What’s more, we’re excited to be embarking on our Green Plan which sets out how MFT continues to play its part in making healthcare more sustainable.

Inclusion & How to Apply

At MFT, we create and foster a culture of inclusion and belonging, provide equal opportunities for career development that are fair, open, and transparent, protecting your health and wellbeing and shaping the future of our organisation together.

To find out more about the key responsibilities and the specific skills and experience you’ll need, take a look at the Job Description & Person Specification attachments under the ‘Supporting Documents’ heading. So that you’re even more equipped to make an informed decision to apply to us, you’ll need to take time to read the ‘Candidate Essentials Guide’ that sits with the Job Description and Person Specification. This document provides you with details about the Trust, our benefits and outlines how ‘we care for you as you care for others’. Most importantly, it also contains critical information you’ll need to be aware of before you submit an application form.

Diversity Matters

MFT is committed to promoting equality of opportunity, celebrating, and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. As an inclusive employer, we are here to support you. If you have any special requirements to help you with your application, email our team [e-mail].

We’re looking forward to hearing from you!

This advert closes on Thursday 18 Sep 2025