Administrative Officer

Brook Street; City of Edinburgh; On-site; GBP 60,000 - 80,000; Full time

Job summary

A leading recruitment agency is seeking an Admin Officer to support the Ministry of Justice in Edinburgh. This position involves managing case files, court documents, and general office administration. It is a temporary role, running until March 2026, with a day 1 rate starting at £12.36 per hour. The ideal candidate will have strong organizational skills and the ability to communicate effectively with court users and legal professionals. The role requires full-time hours, Monday to Friday, from 9 am to 5 pm.

Qualifications

• Experience in office management or administrative roles.
• Ability to accurately handle court documents and correspondence.
• Good communication skills for interacting with public and professionals.

Responsibilities

• Prepare and maintain case files and court papers.
• Manage office correspondence and general administration.
• Assist with court operations and clerking duties.

Skills

Office administration

Court documentation management

Case management

Record keeping

Communication skills

Job description

Admin Officer

Location: 54/56 Melville Street, Edinburgh EH3 7HF

Office based

Hourly rate: Day 1 rate £12.36 per hour increasing after 12 weeks to £13.25 per hour

Working Days/Hours: 37hrs per week. Monday - Friday 9am - 5pm

Contract: This is a temporary position until 31st March 2026 but due to be extended pending performance and business needs.

Brook Street in partnership with Ministry of Justice has a fantastic opportunity to join their team as an Admin Officer. This is a great opportunity to gain valuable exposure/experience working within the Public Sector.

Administration & Case Management

• Prepare and maintain case files, court papers, and hearing materials.
• Create, update, and verify records on in-house systems.
• Manage correspondence, filing, post handling, and general office administration.
• Draft standard letters, reports, and meeting minutes.
• Organise and support meetings, training sessions, and other group activities.

Court & Tribunal Support

• Assist in the running of courts and tribunals, including clerking duties.
• Support judges, legal professionals, and court users with accurate documentation.
• Schedule hearings, serve court documents, and process orders and results.
• Handle public, telephone, and written enquiries professionally.

Clearance level (to be applied for by Brook Street upon a successful application)

BPSS + Basic DBS

Training provided, what is their training plan and location of training

No annual leave during training period.

Additional clearance if applicable

Please note that a period of 6 months or longer spent outside of the UK in the last 5 years will unfortunately require an additional overseas police check, this will be the responsibility of the candidate to provide.

Equality and Diversity

Brook Street is proud to support the Armed Forces Covenant and, as a Disability Confident Leader and holder of the Gold Award status from the Defence Employer Recognition Scheme, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy. If you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria, we encourage you to reach out to us via the Brook Street website.

In cases where we have a high volume of ex‑military candidates/military spouses/partners who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.