Administrative Officer

Action for Children; Belfast; Hybrid; GBP 40,000 - 60,000; Full time

Job summary

A national charity for children is looking for an Administration Officer in Belfast. This hybrid role involves providing effective administrative support, managing records, and organizing meetings. Candidates should have strong communication skills and proficiency in Microsoft Office. You will contribute to organizational goals while ensuring a supportive environment for vulnerable children. Competitive salary and benefits included.

Benefits

29 days annual leave plus bank holidays

Professional qualifications and development opportunities

Pension with employer contribution

Staff discount portal

Flexibility for parental packages

Qualifications

• Essential experience of working independently to manage workload.
• Desirable qualification in Business Administration or related experience.
• High understanding of Microsoft packages essential.

Responsibilities

• Provide administrative support to operational teams.
• Manage financial transaction records accurately.
• Organize business meetings and manage associated activities.

Skills

Planning and managing workload

Confident communication

Attention to detail

Organizational skills

Education

Business Administration S / NVQ Level 2

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Overview

Administration Officer.

Salary : 23152 per annum.

Location : Belfast Northern Ireland Hybrid working 3 days in office / 2 days at home.

Contract / Hours : Permanent 35 hours per week.

Benefits

• 29 days annual leave PLUS bank holidays with up to 5 additional days for continuous service and option to buy or sell leave.
• Gain professional qualifications and excellent training / development opportunities
• Flexible maternity adoption and paternity packages.
• Pension with up to 7% employer contribution with included life assurance cover.
• Staff discount portal and Blue Light Card eligibility with 15000 national retailers discounts.

About the organisation

Vulnerable children in the UK need your help. Wherever you work in the Action for Children family you’ll be helping to change the lives of the most vulnerable children in the UK.

Last year we helped more than 687000 children and families across the UK. From direct work in communities to national campaigning we are focused on making sure every child has a safe and happy childhood and the foundations they need to thrive.

Why Action for Children

Action for Children is a UK-wide childrens charity. We have been finding stable loving homes for children who need them for 150 years. The skills and experience we have gained during this time have helped us become experts in finding the best possible match between children and foster carers. As we are smaller than many other fostering and adoption agencies we can offer our foster carers and adopters high levels of training and support and a friendly and personal touch. As a charity our commitment is to getting things right for children not for shareholders.

We have been providing a dependable fostering service in Northern Ireland since 2006. During this time we have developed a strong working relationship with all five Health and Social Care Trusts.

At the heart of Action for Children Fostering in Northern Ireland is the well‑being of the fostered children and young people the foster parents and families our staff and colleagues. We are a family centred service committed to providing safe and happy childhoods.

A bit about the role

In this permanent role of Administration Officer you will provide an effective efficient and proactive administrative support service to meet the needs of operational teams to achieve their agreed service objectives.

Responsibilities

• Working collaboratively as part of a team or individually to provide a range of administrative and front of house support tasks utilising organisational policies procedures and digital systems.
• Retain current and accurate records of financial transactions through the input and retrieval of data through information systems.
• Organising and progressing the full range of activities associated with the management and provision of business meetings ensuring efficient and effective planning addressing timelines notifying participants venue location (including use of digital technology) refreshments agenda preparation minuting and progress chasing agenda items and follow up actions.
• Providing written verbal and e‑correspondence as directed by management and operational colleagues ensuring prompt courteous and appropriate responses.
• Undertaking desktop research on behalf of colleagues and management.
• Producing or supporting the production of presentations written and financial reports for management.

Qualifications and Skills

• Experience of working independently to plan and manage your own workload to meet organisational deadlines and shared goals will be essential.
• Business Administration S / NVQ Level 2 desirable or work‑related experience.
• Confident communicator with the ability to deliver and manage basic written and oral communication effectively.
• A high understanding of Microsoft package specifically Word Excel and Outlook.
• Good attention to detail highly organised and adaptable to accommodate the needs of the service.

Key Skills

• Fiscal Management
• Microsoft Access
• Employee Evaluation
• Military Experience
• Business Management
• Strategic Planning
• Project Management Software
• Administrative Experience
• Budgeting
• Human Resources
• Financial Management
• Word Processing

Application Process

Please note we are unable to offer visa sponsorship for this role.

There are five sections to complete : Personal Details CV Supporting Statement & Information Equality & Diversity Submission & Declaration.

Talent Pool

We know talent when we see it. But sometimes we find the right person but not for the right job. We’d love to keep your details for when the right job comes up. Let us know if you’d rather we didn’t.

Diversity Equality and Inclusion

At Action for Children we’re dedicated to building a diverse inclusive and authentic workplace.

We actively encourage applications from Black Asian & Minority Ethnic and disabled candidates as they are under‑represented within Action for Children. We want to take deliberate and purposeful action to ensure equal opportunity to all groups in society and for Action for Children.

Male staff are under‑represented within our Children Service roles. We would like to encourage more male applicants for our Children Service roles.

Don't Meet Every Single Requirement

If you’re excited about this role but your experience doesn’t align perfectly with the job description we’d love you to apply anyway. You might just be the perfect person for this role or another role within the Action for Children family.

Contact Information

Contact: quoting reference 12020.

Closing and Interview Dates

Closing date Monday 20th October 2025.

Interviews will be conducted week commencing 27th October 2025.

Employment Type

Full‑Time

Experience

Years

Vacancy

1