Administrative Coordinator - Mandarin speaking

Office Angels; City Of London; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

A creative agency in the entertainment sector is seeking an Administration Coordinator who is Mandarin speaking to support the Company Director in London. The ideal candidate will have strong organisational skills and experience in talent management. Responsibilities include managing schedules, liaising with clients and artists, and organising travel. This hybrid role offers flexibility and the opportunity to work in a dynamic environment alongside industry leaders.

Benefits

Creative work environment

Weekly team lunches

Exposure to talent management

Qualifications

• 1-3 years of experience in talent management or related fields preferred.
• Strong familiarity with the K-Pop or Korean entertainment industry is a significant advantage.
• Exceptional organisational skills and attention to detail.

Responsibilities

• Assist the Director in managing artists' schedules and logistics.
• Serve as the point of contact for artists and clients.
• Organise travel arrangements for artists.
• Maintain internal records and oversee office operations.

Skills

Organisational skills

Communication skills in Korean and English

Proficiency in Microsoft Office Suite

Proactive problem solving

Tools

Scheduling software

Google Workspace

Job description

Join Our Dynamic Team as an Administration Coordinator - Mandarin Speaking!

Are you an organised and detail-oriented individual with a passion for the arts and entertainment industry? We are seeking an Administration Coordinator to support our Company Director in London, where creativity meets professionalism! Our organisation is dedicated to representing top talent in hair and makeup, styling, and grooming across the vibrant realms of fashion, music, and entertainment.

Position: Administration Coordinator - Mandarin Speaking

Contract Type: Permanent

Location: Hybrid (3 days in-office, 2 days remote)

Core Hours: 9 AM - 6 PM (Flexibility required for on-call duties)

Why Join Us?

• Work in a creative and fast-paced environment alongside industry leaders.
• Collaborate with top artists, brands, and clients.
• Enjoy weekly team lunches to foster a strong team spirit.
• Gain exposure to talent management and creative production.

Key Responsibilities

Artist Scheduling & Management

• Assist the Director in managing artists' schedules, including jobs, travel, and deadlines.
• Maintain the Director's calendar, meetings, and travel logistics.
• Ensure accuracy of job details and confirmations in daily and weekly schedules.
• Distribute call sheets and schedules to artists and their teams.

Client & Artist Liaison

• Serve as the point of contact for artists and clients regarding job specifics and creative direction.
• Coordinate logistics such as catering and location requirements for shoots.
• Prepare for upcoming projects like photoshoots, press junkets, and editorials.

Travel Coordination

• Organise travel arrangements for artists, including flights and accommodations.
• Generate travel itineraries and manage receipts for reimbursement.

Administrative & Office Support

• Maintain internal records and spreadsheets.
• Research industry events and opportunities to enhance artist development.
• Ensure documentation is accurate and up to date.
• Oversee office operations and liaise with the image department for artist archives.

Qualifications & Skills

• 1-3 years of experience in talent management or related fields preferred.
• Strong familiarity with the K-Pop or Korean entertainment industry is a significant advantage.
• Exceptional organisational skills and attention to detail.
• Excellent written and verbal communication skills in both Korean and English.
• Proactive problem solver who can thrive in a fast-paced environment.
• Proficiency in Microsoft Office Suite and Google Workspace; experience with scheduling software is a plus.
• A genuine interest in the fashion, beauty, music, or entertainment sectors.

Location Details

Our office is conveniently located just a 7‑minute walk from Tottenham Court Road train station, making your commute a breeze!

If you're ready to make an impact and take your career to the next level, we'd love to hear from you! Bring your enthusiasm, organisation, and Mandarin, Korean or Chinese language skills to our team and help us make waves in the entertainment industry.

Apply Today and Be Part of Our Creative Journey!

Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

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