Administrative Coordinator

Adecco; England; Hybrid; GBP 40,000 - 60,000; Full time

Job summary

A leading recruitment agency is seeking an organized Administrative Coordinator for its Chichester site. The role involves managing all administrative activities, coordinating payroll processes, and acting as a liaison with their headquarters in China. The ideal candidate must have proven administrative experience, excellent English skills, and strong organizational abilities. This full-time position allows for some work-from-home flexibility and offers a competitive pay rate.

Qualifications

• Proven administrative experience is essential.
• Excellent written and spoken English skills required.
• Strong organisational skills with multitasking ability.

Responsibilities

• Oversee all administrative tasks for the UK operation.
• Prepare payroll-related documentation and coordinate submissions.
• Act as liaison between the UK site and headquarters in China.

Skills

Proven administrative experience

Excellent written and spoken English

Strong organisational skills

Ability to multitask and prioritise

Confident working independently

Job description

Administrative Coordinator

Location: Chichester
Contract Duration: 2 years
Start Date: January - February
Working Hours:

• Full-time, 35 hours per week (8:00am - 4:00pm, 1-hour break)
• Some work-from-home flexibility
  Pay rate: 14.29 - 14.84

Role Purpose

We are looking for a dependable and highly organised Administrative Coordinator to manage all administrative activities at our UK site and act as a key communication link with our headquarters in China. This role is essential in ensuring the smooth daily operation of the office, coordinating payroll processes, and supporting a small local team with administrative requirements.

Key Responsibilities

Administrative & Office Management

• Oversee all administrative tasks for the UK operation.
• Maintain office supplies and manage procurement of materials, consumables, and equipment.
• Ensure timely and accurate completion of required reports.
• Monitor and record local expenses.

Payroll & HR Administration

• Prepare and coordinate payroll-related documentation.
• Gather staff working hours weekly and monthly and submit them to HR and the company lawyer for final payroll processing.
• Support the setup of administrative procedures relating to the opening of a UK branch in London.

Communication & Coordination

• Act as the primary liaison between the UK site and the headquarters in China.
• Maintain clear and consistent communication with staff, engineers, management, HR, and legal teams via email.

Operational Support

• Liaise with suppliers, including sourcing materials such as metals when required.
• Coordinate with legal professionals as needed to support administrative workflows.

Reporting Structure

• Works closely with engineers and the administrative team at headquarters.

Requirements

Essential

• Proven administrative experience.
• Excellent written and spoken English.
• Strong organisational skills with the ability to multitask and prioritise.
• Confident working independently with minimal supervision.
• Based locally to Chichester.

Preferred

• Chinese language skills (advantageous but not essential).
• Experience working with international teams or in cross-cultural environments.

Adecco Group UK & Ireland is an Equal Opportunities Employer.