Administrative Clerk

Bayshore HealthCare; Scarborough; On-site; GBP 18,000 - 27,000; Full time

Job summary

A leading healthcare provider in Scarborough is seeking an Administrative Clerk to provide comprehensive administrative support. Responsibilities include managing correspondence, phone calls, scheduling meetings, and maintaining files. Candidates should have a minimum secondary school diploma and 1–2 years of experience in a similar role, alongside strong customer relations and organizational skills. Fluency in English is essential, with French proficiency preferred. Join a company committed to equity and diversity.

Qualifications

• 1–2 years as an Administrative Coordinator or Assistant preferred.
• Fluency in written and spoken English; French proficiency required in some branches.

Responsibilities

• Complete correspondence and prepare reports as requested.
• Handle incoming telephone calls and manage mail.
• Arrange appointments and provide support to clients.
• Assist in writing contractual agreements and meeting minutes.
• Participate in quality management and Health & Safety activities.

Skills

Exceptional customer relations skills

Teamwork skills

Proficiency in Windows applications

Database management

Administrative writing skills

Ability to establish priorities

Strong commitment to continual learning

Education

Minimum secondary school diploma

Completion of Administrative/Office Assistant training program

Job description

Job Summary

Administrative Clerk (Job Number: 25007771) – Location: 520 Markham Rd, Scarborough, ON M1H 3A1 – Full‑time, Monday to Friday, 8 a.m. to 5 p.m. The role reports to the immediate supervisor and provides administrative support across several areas, coordinates internal and external communication, and fulfills additional office duties as needed.

Duties and Responsibilities

• Complete correspondence, including letter writing and text editing.
• Prepare reports and documents as requested.
• Handle, screen and redirect incoming telephone calls.
• Manage incoming and outgoing mail, couriers, mailing lists and databases.
• Arrange appointments and meetings.
• Provide ongoing support to external business associates and clients; maintain confidential business files.
• Assist with writing and editing of contractual agreements and Requests for Proposals.
• Transcribe and distribute meeting minutes.
• Assist in the development of materials for presentations to current and potential clients.
• Provide coverage for other Administrative positions as required.
• Participate in ongoing internal and/or external continuing education activities.
• Adhere to Bayshore Policies and Procedures.
• Participate in quality activities and continuous improvement initiatives consistent with the company’s Quality Management System.
• Participate in proactive Health & Safety activities; notify supervisor of any Health & Safety risks or concerns.
• Maintain confidentiality of client and corporate information and share only with appropriate Bayshore personnel.
• Complete other tasks as requested.

Qualifications

• Education: Minimum secondary school diploma; completion of an Administrative/Office Assistant training program preferred.
• Experience: 1–2 years as an Administrative Coordinator or Assistant preferred.
• Skills and Abilities: Exceptional customer relations and teamwork skills; proficiency in Windows applications, database management, e‑mail and the internet; administrative or executive‑level writing skills; demonstrated ability to establish priorities, handle multiple tasks, work independently and as a team member; strong commitment to continual learning.
• Language: Fluency in written and spoken English; French proficiency required in Branch Offices serving French‑speaking clients.
• Internal candidates must have proven ability to complete administrative tasks, handle customer interactions, and demonstrate above‑average initiative.
• Successful candidates must complete a three‑month probationary period specific to the position.

Additional Information

Bayshore is committed to a high‑quality and safe environment for staff and clients. Depending on provincial regulations and the specific position, new hires may be required to provide proof of vaccination against illnesses such as COVID‑19, Hepatitis, Seasonal Flu, etc. Medical exemptions or other accommodations will be considered on a case‑by‑case basis under Human Rights Code criteria.

At Bayshore Healthcare, our commitment to Equity, Diversity & Inclusion is our strength. We foster an inclusive workplace in full compliance with all provincial and territorial legislation pertaining to Human Rights Codes and Accessibility requirements. We encourage candidates to disclose any accommodation needs they may have.

Note

This description reflects the current status of the position and may change at any time. Apply promptly to ensure consideration.