Administrative Assistant, The Boylin Group, Barnsley, S70 2HG

Barnsley College; Barnsley; On-site; GBP 12,000 - 18,000; Full time

Job summary

A local educational institution is offering a Level 3 Business Administrative Apprenticeship, providing an opportunity to develop practical skills in an administrative role. The apprentice will engage with sensitive materials and support various office functions, including managing schedules and maintaining records. This position emphasizes communication skills and offers training to enhance personal growth within the company, aligning with the ambition of the apprentice.

Qualifications

• Effective communication via telephone, email, and in person.
• Ability to handle confidential and sensitive information.
• Organisational skills to manage multiple tasks and appointments.

Responsibilities

• Organise and schedule appointments and meetings.
• Maintain accurate records for customers and suppliers.
• Assist in the preparation of scheduled reports.
• Develop and maintain filing systems.
• Provide general support and assistance to the team.
• Coordinate office procedures and manage staff appointments.

Skills

Reporting Skills

Administrative Writing Skills

Proficiency in software account systems

Analysis

Professionalism

Problem Solving

Supplier Management

Verbal Communication

Attention to Detail

Accuracy

Multitask

Telephone Skills

Teamwork

Discretion and Judgment

Patience

Resourcefulness

Anticipates Needs

Emotional Intelligence

Flexibility

Editing and Proofreading

Job description

To complete Level 3 Business Administrative Apprenticeship.

As a local family owned and operated company we always try to anticipate, understand and facilitate our customer’s needs. Our philosophy has always been to stay close to our customers and ensure our company structure allows us to maintain our core principles.

You will have involvement in confidential and time sensitive materials, you will also have access to financial accounts and customer records.

The ability to effectively communicate via telephone, email and in person ensuring that all duties are completed accurately and delivered with high quality and in a timely manner.

Responsibilities

• Organise and schedule appointments and meetings
• Maintain accurate customer and supplier records
• Produce and distribute correspondence email, letters, forms etc
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Maintain computer and manual filing system
• Order office supplies
• Provide general support to the Sales & Purchase ledger teams
• Input, understand and translate information within our accounts software
• Provide general support to visitors
• Provide information by answering questions and requests
• Generate reports
• Handle multiple projects
• Contribute to team effort by accomplishing related results as needed
• Carry out administrative duties
• Handle sensitive information in a confidential manner
• Take accurate minutes of meetings
• Coordinate office procedures
• Reply to email, telephone, or face to face inquiries
• Develop and update administrative systems to make them more efficient
• Resolve administrative problems
• Answer telephone calls and pass them on
• Manage staff appointments
• Clearly communicate with customers and suppliers
• Maintain up-to-date employee holiday records
• Coordinate repairs to office equipment

Required skills

• Reporting Skills
• Administrative Writing SkillsProficiency in software account systems
• Analysis
• Professionalism
• Problem Solving
• Supplier Management
• Verbal Communication
• Attention to Detail
• Accuracy
• Multitask
• Telephone Skills
• Teamwork
• Discretion and Judgment
• Patience
• Resourcefulness
• Anticipates Needs
• Emotional Intelligence
• Flexibility
• Editing and Proofreading

Hours 9-5 Monday to Thursday and 9-4 on a Friday.

We are an employer who wants to invest in the person by giving them an opportunity to develop and grow, we will give them full training / experience in all aspects of running a small business and they will have the opportunity to develop with the company - it just depends on their ambition.