Administrative Assistant, Real Estate

CPP Investments; City of Westminster; Hybrid; GBP 40,000 - 60,000; Full time

Job summary

A global investment management organization based in London is seeking an Executive Assistant to support the European Real Estate team. You will manage calendars, facilitate travel arrangements, and assist with various administrative tasks. The ideal candidate should have strong communication skills, relevant administrative experience, and familiarity with MS Office. This role offers a hybrid work environment focused on collaboration and career development.

Benefits

Stimulating work environment

Global career development opportunities

Hybrid-flexible work environment

Qualifications

• Relevant administrative support experience in a fast-paced environment.
• Experience with complex calendar coordination and travel booking.
• Prior experience in financial services or related industry is an asset.

Responsibilities

• Coordinate multiple calendars and schedule internal and external meetings.
• Perform monthly expense reporting and coordinate invoice processing.
• Assist in creating high-quality reports and presentations.

Skills

Proactive initiative

Communication skills (English)

Organizational skills

Attention to accuracy and detail

Multi-tasking

Education

High school diploma

College diploma or bachelor’s degree

Tools

MS Office (Word, Excel, PowerPoint, Outlook)

Job description

Responsibilities

• Proactively coordinates multiple calendars, including scheduling internal and external meetings, room bookings, and calls.
• Ensures team members are prepared for meetings and carry‑forward action items.
• Performs monthly expense reporting, and coordinates approval and processing of invoices.
• Assists in the creation of high‑quality on‑brand communications, reports, and presentations.
• Provides support and assists with departmental and team off‑sites and social events.
• Coordinates and books travel arrangements, including flights, hotels and visa requirements.
• Coordinates and performs critical internal processes for the team.
• Works closely with other Executive Assistants and teams to increase efficiency and provide overall departmental support.
• Provides support, holiday coverage and ad‑hoc administrative tasks as required.

Qualifications

• High school diploma required; college diploma or bachelor’s degree preferred.
• Proactive, self‑starter who takes initiative, owns projects and meets deadlines aligned with business objectives.
• Relevant administrative support experience in a fast‑paced, professional environment.
• Prior experience in the financial services or related industry is an asset.
• Requires strong communication skills, both written and verbal in English.
• Proven attention to accuracy and detail, highly organized with the ability to prioritize and multi‑task under pressure.
• Experience with complex calendar coordination, booking high‑profile meetings and events, scheduling travel, and performing the expense reimbursement process.
• Working knowledge of MS Office (Word, Excel, PowerPoint, Outlook, Calendar) and comfort and interest in learning new applications.

About CPP Investments

When you join CPP Investments, you are joining one of the world’s most admired and respected institutional investors. As a professional investment management organization, CPP Investments invests the funds of the Canada Pension Plan (CPP) to help ensure its financial sustainability for generations of working and retired Canadians. CPP Investments invests across regions and asset classes to build a globally diversified portfolio. It holds assets in public equity, private equity, real estate, infrastructure, and fixed income, and the CPP Fund is projected to reach $3.6 trillion in assets by 2050. The organization is headquartered in Toronto with offices in Hong Kong, London, Mumbai, New York City, San Francisco, São Paulo, and Sydney. CPP Investments successfully attracts, selects, and retains talented individuals from top‑tier institutions worldwide. If you have a passion for performance, value a collegial and collaborative culture, and approach work with the highest integrity, invest your career here.

The successful candidate will join the European Real Estate (RE Europe) team, part of the Real Assets group. Based in London, the team is responsible for equity investments across a C$9 billion European portfolio and a global platform of C$49 billion. The RE Europe team invests with high‑quality JV partners and in funds and platforms across sectors including housing, logistics and data centres, pursuing thematic investments to drive compelling risk‑adjusted returns at scale.

Benefits

• Stimulating work in a fast‑paced and intellectually challenging environment.
• Accelerated exposure and responsibility.
• Global career development opportunities.
• Diverse and inspiring colleagues and approachable leaders.
• A hybrid‑flexible work environment with an emphasis on in‑person collaboration.
• A culture rooted in principles of integrity, partnership, and high performance.
• An organization with an important social purpose that positively impacts lives.