Administrative Assistant | Kent and Medway Mental Health NHS Trust

Kent and Medway NHS and Social Care Partnership Trust; Dartford; On-site; GBP 1,000 - 3,000; Full time

Job summary

A healthcare service provider in Dartford is seeking a compassionate Admin Assistant to provide essential administrative support to clinical teams. The successful candidate will be responsible for maintaining patient records, scheduling meetings, and producing reports. Strong teamwork and adaptability are crucial for this role. The position includes a High Cost Area allowance, reflecting the additional financial support for employees in Dartford, Gravesham, or Swanley. Join our dedicated team to contribute to better mental health care.

Benefits

High Cost Area Allowance

Competitive salary

Qualifications

• Strong organizational skills and attention to detail.
• Experience in providing administrative support is preferred.
• Ability to work under pressure and meet deadlines.

Responsibilities

• Provide up-to-date information to the teams and produce simple reports.
• Maintain patient records and provide reception support.
• Schedule clinical meetings and manage diaries.

Skills

Teamwork

Time management

Adaptability

Job description

Are you a dedicated, compassionate Admin Assistant? Do you want the chance to help shape a new and genuinely innovative service for care in Kent and Medway?

You will be providing direct admin support to members of the clinical team.

We are an adaptive, cross‑functional service. Whilst being assigned to directly support a department, you will be providing support (as a team) throughout the Directorate. Teamwork is an essential part of this role, good time‑keeping and the ability to keep to deadlines and adapt your way of working are vital.

As a support service, we adapt to the needs of the service; we are regularly reviewing ways of working and optimising our internal processes. We need someone who can think on their feet and adapt to day‑to‑day circumstances as they arise.

If this sounds like the opportunity you have been waiting for, come and join our diverse and compassionate team committed to delivering excellent care and support for service users and their loved ones.

This role provides direct secretarial and administrative support to our in‑patient care, PIC Liaison Service, Main Reception, Management, Consultant Psychiatrist, Lead clinicians and the wider team.

The successful candidate will work closely with the teams:

• Provide up‑to‑date information to the teams and produce simple reports
• Maintain patient records
• Provide Reception support
• Create and maintain spreadsheets and internal forms within designated timescales
• Maintain and update displays
• Schedule clinical meetings
• Diary and meeting management
• Generic team mailbox monitoring and maintenance and any other administrative duties requested

We are the Kent and Medway Mental Health NHS Trust. We care for the mental health and wellbeing of people across Kent and Medway. Our teams support adults with a wide range of mental health needs. Because we cover the whole county and both hospital and community settings, we can make care more joined up and easier to access for the 1.8 million people of Kent and Medway. Rated ‘Good’ by the CQC, we care for over 2,000 people in our hospitals and 54,000 in the community each year.

Our vision is simple: We are here to help communities not just live with mental illness, but live well. It’s why we’re passionate about working with communities to make mental health care better for everyone. And everything we do is guided by our values caring, inclusive, curious and confident.

Join us – if you share our passion for better mental health care and want to be part of a team that’s doing well together.

Check out our Dartford site

What is High Cost Area Allowance?

The High‑Cost Area (HCA) allowance, also referred to as London Weighting is a payment made to employees who work in London and the surrounding areas. As this post is based in Dartford, Gravesham or Swanley, the successful applicant will receive an additional payment each month – 5% of basic salary, subject to a minimum payment of £1,303 per year and a maximum payment of £2,198 per year (the agreed annual amount will be divided into 12 equal amounts and paid monthly) (2025 figures).

Please see the attached job description for full details of the main duties and responsibilities of the role.

This advert closes on Friday 26 Dec 2025