Administrative Assistant

Center for Nonprofit Management; The Temple; On-site; GBP 20,000 - 25,000; Full time

Job summary

A well-established religious institution in Northern Ireland is seeking an Administrative Assistant to support the front office operations. The ideal candidate will have strong verbal and written communication skills and proficiency in Microsoft Office applications. Responsibilities include managing phone communications, organizing office files, and assisting with external communications. The role demands excellent organization and the ability to work flexibly in a dynamic environment.

Qualifications

• Strong interpersonal skills with congregation members and community.
• Proficient in Microsoft Office applications including Word, Excel, PowerPoint, and Outlook.
• Excellent attention to detail and task prioritization.

Responsibilities

• Provide general administrative support within front office team.
• Handle phone communications with professionalism.
• Organize and maintain office files ensuring efficient data entry.

Skills

Verbal communication

Written communication

Organizational skills

Empathy

Flexibility

Tools

Microsoft Office

Google Suite

Job description

The internal promotion of a treasured team member has created an opening for an Administrative Assistant in the front office of our well established religious institution.

Success in the position will require strong verbal and written communication, a commitment to continuous learning, and a commitment to efficiency. The position requires a strong multi-tasker and excellent organization. The position involves consistent interaction with various stakeholders in person and via phone and success will require excellent listening, combined with empathy and compassion. The position requires an ability to be flexible and perform at a high level in a deadline driven environment amid frequently evolving circumstances. Professional demeanor, ability to maintain confidentiality, and work both independently and as part of a team are necessary.

Job Responsibilities

• Provide general administrative support within front office team
• Handle phone communications with professionalism and courtesy.
• Organize and maintain office files and records, ensuring efficient data entry and retrieval.
• Assist with the congregation’s external communications – mailings, email, web
• Utilize Microsoft Office and Google Suite for document preparation and presentations.
• Maintain office supplies inventory.
• Communicate effectively with team members and clients to ensure smooth operations.

Qualifications

Required Experience:

· Excellent interpersonal interaction with congregation members, clergy, fellow employees, and the community at large

· Proficiency in Microsoft Office applications especially Word, Excel, PowerPoint, and Outlook

· Strong attention to detail and ability to prioritize tasks

· Creation and distribution of weekly, monthly, and ad hoc communications via multiple platform

Preferred Experience:

· Experience in member database software

· Experience in publishing software applications (i.e. InDesign, Canva, etc.)

· Experience in a religious or other not-for-profit environment