Administrative Assistant

Larbey Evans Ltd; London; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

A prestigious law firm in London is seeking an experienced Administrative Assistant to provide operational support in the Paralegal Department. The ideal candidate will have over 2 years of administrative experience in a law firm, and proficiency in Word, Excel, and PowerPoint. This role offers a salary of up to £40,000, with great benefits including a hybrid working model and free lunches.

Benefits

Free lunch

Hybrid working

Hybrid working (3 days office / 2 days remote)

Qualifications

• Minimum of 2 years of administrative experience within a law firm.
• Intermediate level of proficiency in Word, Excel, and PowerPoint.
• Ability to maintain professional boundaries.

Responsibilities

• Maintain attendance records and time off for paralegals.
• Update and maintain master paralegal work assignment charts.
• Assist with performance reviews and evaluations.
• Responsible for administrative filing in the department.
• Schedule calendars for new hire orientations and training packs.
• Draft and maintain department documents and spreadsheets.
• Assist in delegating tasks to the paralegal team.
• Review and report on paralegal department entries.
• Assist with department budgets and invoices.

Skills

Administrative experience in a law firm

Word proficiency

Excel proficiency

PowerPoint proficiency

Flexibility and adaptability

Job description

Administrative Assistant

Our elite US law firm client is hiring a new Paralegal Support Administrator / Administrative Assistant to assist the Paralegal Manager with operational support across the London Paralegal Department.

• Salary to £40,000 + great benefits, including free lunch!
• 09:30-18:00 working hours (Monday-Friday)
• Hybrid working (3 days office / 2 days remote)

We’re looking for bright, confident, and professional candidates with 2+ years of administrative experience in a law firm.

Administrative Assistant Key Responsibilities

• Assist with the maintenance of all London paralegals attendance records, vacation, and time off
• Regularly update and maintain master paralegal work assignment charts
• Assist the Paralegal Manager with coordinating the performance review and evaluation process
• Responsible for department administrative filing
• Calendar scheduling for new hire orientations and preparing training packs
• Assist with drafting, editing, and maintaining department documents, checklists, and spreadsheets
• Assist the Paralegal Manager with delegating work stream tasks to the paralegal team
• Review and report to the Paralegal Manager of paralegal departments Intapp and overtime entries
• Assist with the paralegal department budgets, including process invoices/statements

Administrative Assistant Skills & Requirements

• Previous administrative experience within a law firm is essential
• Intermediate level of proficiency in Word, Excel, and PowerPoint
• Understands professional boundaries and commitment to maintaining them in workplace relationships
• Creative, flexible, adaptable, and able to work cross-functionally
• Ability to work additional hours, as needed, for which overtime will be paid