Administrative Assistant

NHS National Services Scotland; Irvine; On-site; GBP 20,000 - 25,000; Full time

Job summary

A national health service in Scotland is seeking an Administrative Assistant to support Senior Charge Nurses at Ayrshire Central Hospital. You will be responsible for comprehensive administrative tasks and acts as the first point of contact in a hospital environment. The ideal candidate will have relevant qualifications and excellent interpersonal skills. This role operates on both part-time and full-time hours, with flexible shifts available.

Qualifications

• Educated to SVQ Level II in Business Administration/IT or equivalent experience.
• Working knowledge and competence in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams).
• Ability to deal with confidential issues and compliance with GDPR.

Responsibilities

• Provide comprehensive administrative support to Senior Charge Nurses.
• Be the first point of contact in an in-patient hospital setting.

Skills

Administrative skills

Excellent communication

Time management

Interpersonal skills

Education

SVQ Level II in Business Administration/IT or equivalent clerical experience

Tools

Microsoft Office Packages

Job description

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

Who we are

NHS Ayrshire and Arran is one of 14 territorial NHS Boards within NHS Scotland.

In support of our core purpose of Working together to achieve the healthiest life possible for everyone in Ayrshire and Arran we are committed to a culture that is Caring, Safe, and Respectful. You will be required to work collaboratively in a safe, caring and respectful way.

To find out more about NHS Ayrshire and Arran please visit our website - NHS Ayrshire & Arran - Home (nhsaaa.net)

Position

An exciting opportunity has arisen for an Administrative Assistant to SCN based at Ayrshire Central Hospital.

Please note both vacancies are fixed-term until 27th September 2026

What you will do

You will provide comprehensive administrative support and be the first point of contact on behalf of the Senior Charge Nurses within an in-patient hospital setting.

For further information on the role please click the link below to view the job description

Knowledge, training and/or experience required to do the job

You will be educated to SVQ Level II in Business Administration/IT or have equivalent clerical experience. You will have excellent administrative and accredited computer skills with practical experience and knowledge of database creation and maintenance. You will have a working knowledge and a high level of competence of Microsoft Office Packages (Outlook, Word, Excel, PowerPoint and Teams) and also possess a recognised IT qualification. Excellent time management and communication skills, both written and verbal, are essential as well as a high degree of interpersonal skills with the ability to deal with highly confidential/sensitive issues in an appropriate manner. You must have the ability to adhere to strict maintenance of confidentiality with knowledge/understanding and compliance of GDPR. The ability to work unsupervised whilst using your own initiative as well as being able to work effectively and efficiently as part of a team is essential. You must also be able to work to challenging timescales by organising and prioritising your workload and have the flexibility to change and last minute demands.

For further information on the requirements for the role please click the link below to view the person specification

Hours

Post 1: 22.5 hours per week working Monday/Tuesday/Wednesday 9.00am to 5.00pm.

Post 2: 37 hours per week working Monday-Thursday 9.00am to 5.00pm and Friday 9.00am to 4.30pm.

Contact

If you would like to find out more about the role, please email l [e-mail]

Overseas candidates information

To work in the United Kingdom there is a legal requirement to demonstrate permission to work in the country. This permission is granted by the UK Visas and Immigration Service. Further information is in the Candidate Information Pack.

It is essential that you have checked that you either already have an appropriate right to work in the UK or that the post would be eligible to be sponsored before submitting your application form. The Recruitment Team cannot answer individual queries at application stage about this. For further information visit here.

Additional information for all candidates

You should apply for this post by completing the application process on JobTrain.

• DO NOT upload a CV as this will not be used for shortlisting purposes.
• Posts close at midnight on the indicated date. Late applications will not be accepted.
• For help to complete an application on JobTrain, please follow this link: https://www.careers.nhs.scot/how-to-apply/application-process/
• To view our accessibility statement, please follow this link: https://www.eess.nhs.scot/jobtrain-accessibility-statement/
• Please note that our correspondence method is by email, therefore please ensure you enter your email address accurately.
• Please check your email regularly (including junk folders) and also your JobTrain account for updates.
• Please contact JobTrain Candidate Support Hub: https://jobseekersupport.jobtrain.co.uk/support/home for advice and support with any system issues.
• We recommend using the Internet Browser Google Chrome or Microsoft Edge when using JobTrain.
• Once you have submitted your application form you will be unable to make any amendments.
• Some vacancies are for internal candidates only. If you are a staff member, please update your JobTrain profile to reflect that you are employed by NHS Ayrshire and Arran.
• Please note that for vacancies where a driving licence is required this must be a full UK/EU/EEA licence.

NHS Ayrshire and Arran has a legal obligation to ensure that it does not employ any worker who has not been granted the relevant permission to work in the UK. This permission is granted by UK Visas and Immigration. We are required to check entitlement to work in the UK of all prospective employees, regardless of nationality or job category. Candidates who require a Certificate of Sponsorship can access further information at www.bia.homeoffice.gov.uk

We are unable to provide sponsorship for bank contracts.