Administrative Assistant

Adecco; Greater London; On-site; GBP 40,000 - 60,000; Full time

Job summary

A leading employment agency is seeking an Administrator for a school in Greater London. This role involves providing comprehensive administrative support, including managing attendance, bursary processes, and general office duties. Ideal candidates should have a minimum of GCSE in English and experience in a busy office environment. Strong communication skills and proficiency in office software are essential. The position is fully office-based with a salary of £13.85 per hour.

Qualifications

• Experience in a busy office environment.
• Previous administration experience.
• Willingness to undertake First Aid training.

Responsibilities

• Assist with administrative support for attendance and bursary processes.
• Maintain and update school database systems.
• Provide First Aid support if certified.

Skills

Communication skills

Teamwork

Office software proficiency

Numeracy skills

Relationship building

Education

Minimum GCSE in English

Job description

Role: Administrator

Salary: 13.85

Working time

35 hours per week Monday to Friday. Fully office based.

Line of responsibility

The Administrative Assistant will be directly responsible to the Sixth Form Administrator

Job purpose

The Administrative Assistant is responsible for:

• Assisting the Sixth Form Administrator with all aspects of the development and effective operation of the administrative function within the school.
• Providing administrative support for the Sixth Form attendance, bursary and admissions processes under the direction of the Sixth Form Administrator.
• Contributing to the planning, development and organisation of administration systems.
• Providing support to Reception.
• Undertaking general office, reception and administrative duties.
• Providing administrative support for the school's performance management systems and processes.

Duties and responsibilities

• To establish and maintain good relationships with all students, parents/carers, colleagues, contractors and other professionals.
• To provide administrative support to the Sixth Form Administrator on Sixth Form attendance, FSM, bursary and admissions processes.
• To be responsible for updating and maintaining the school's database system/s and producing routine reports and lists.
• Assist in the arrangements for school trips and events e.g. open days, parents' evenings.
• To provide First Aid support as required (subject to training and certification)
• To collate, amend and update student manual and computer files
• To deal with routine correspondence within required deadlines
• To undertake typing, word processing and other ICT tasks e.g. Parent Mail, website updates.
• To sort and distribute mail.
• Occasionally staffing sixth form study rooms

General

• To be flexible within the broad remit of the post.
• To attend school events as required.
• To attend training sessions and meetings as required.
• To ensure compliance within the school of data protection regulations.
• To assist in such duties and activities relating to any of the above areas appropriate to grade as the Headteacher and Governors shall from time to time reasonably require.

ADMINISTRATIVE ASSISTANT: PERSON SPECIFICATION

Qualifications & Experience

• Studied to a minimum standard of GCSE (grade A - C) or equivalent, in English and
• Experience of working in a busy office environment.
• Previous administration experience.
• Appropriate First Aid training or willingness to undertake.

Knowledge & Skills

• Ability to build and form good relationships with colleagues and students.
• Ability to work constructively as part of a team, understanding school roles and responsibilities including own.
• Verbal and written communication skills appropriate to the need to communicate effectively with colleagues, students and suppliers / contractors.
• Good standard of numeracy and literacy skills.
• Ability to proficiently use office computer software including word-processing, spreadsheet, database and internet systems.
• Ability to absorb and understand a wide range of information.
• Ability to maintain accurate records and filing systems.
• Ability to deal with confidential data / issues appropriately.
• Ability to work flexibly to attend school events outside of school hours.

If you would like to hear more about this role, please apply. We will contact all shortlisted candidates.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.