Administrative Assistant

Willow Wood Primary; England; On-site; GBP 20,000 - 25,000; Part time

Job summary

A local educational institution is seeking a part-time Administrative Assistant to join a friendly team. The role involves managing front office tasks, daily attendance, and providing clerical support. Candidates should possess excellent communication skills, a welcoming nature, and the ability to stay calm under pressure. This position offers a warm working environment with a focus on child welfare.

Qualifications

• Excellent communication skills required.
• Friendly and welcoming nature is essential.
• Good numeracy and literacy skills necessary.
• Willingness to learn and adapt expected.
• Ability to stay calm under pressure is needed.

Responsibilities

• Front of house for the school office.
• Managing daily attendance and registration reporting.
• Administration of school meals and after school club.
• Arranging payment plans for debt recovery.
• Providing general clerical support for the school.
• Updating pupil records.
• Handling delivered goods efficiently.

Skills

Excellent communication skills

Friendly and welcoming nature

Good numeracy skills

Good literacy skills

Willingness to learn and adapt

Ability to stay calm under pressure

Sense of humour

Job description

Overview

Administrative Assistant

Employer: Concordia MAT

Salary: Grade 3

Location: Willow Wood Community Nursery & Primary School

Contract: Fixed Term to 31.08.2026

Working Pattern: Part Time/Term Time only

Hours: 16 hours (12.00 - 3.00pm Mon/Tues/Weds; 12.30pm - 4.00pm Thurs/Fri)

DBS Check: Enhanced

Closing Date: Friday 3rd October at 12:00

Responsibilities

The governors are seeking to appoint a Grade 3 Administrative Assistant to join our happy and friendly team. The main duties for the role include:

• Front of house for the school office - dealing with parental queries face to face, by telephone, email as well as staff and pupils
• Managing daily attendance and accurate registration reporting on ARBOR
• Administration of school meals, before and after school club
• Debt recovery - arranging payment plans etc.
• Provide general clerical support for the school
• Maintain and update pupil records
• Receive and check delivered goods and ensure they are distributed efficiently

Requirements

The successful candidate will have:

• Excellent communication skills
• A friendly and welcoming nature
• Good numeracy and literacy skills
• A willingness to learn and adapt
• A sense of humour
• The ability to stay calm under pressure

We can offer you a warm welcome, friendly and supportive staff and a wonderful team who put our children at the heart of everything we do.

Safeguarding and How to Apply

Our school places the highest priority on keeping pupils safe and applicants for the post will be subject to stringent vetting and induction procedures. Any offer of employment will be conditional on the outcome of an enhanced DBS check and upon receipt of satisfactory references.

For further details, contact Mrs Pam Thompson, School Business Manager, on 01606 593896 or via email.