Administrative Assistant

Dains; City Of London; On-site; GBP 24,000 - 30,000; Full time

Job summary

A leading audit firm in London is seeking an ambitious Administrative Assistant to join their dynamic Audit team. In this role, you will provide comprehensive business support, manage schedules, and assist with client onboarding. The ideal candidate has at least 1 year of administrative experience and strong skills in Microsoft Outlook and Word. Benefits include an employee assistance programme, enhanced maternity leave, and a cycle to work scheme.

Benefits

Employee assistance programme (EAP)

Enhanced maternity and paternity leave

Health Cash Plan

Life Assurance Cover

Cycle to Work scheme

Qualifications

• Minimum 1 year experience in an administrative role.
• Strong understanding of Microsoft software, especially Outlook and Word.
• Ability to prioritize tasks and meet deadlines efficiently.

Responsibilities

• Provide general administrative support to the Audit team.
• Manage the scheduling of appointments and prepare meeting minutes.
• Assist with client onboarding processes and billing documentation.

Skills

Attention to Detail

Communication Skills

Time Management

Initiative

Proficiency in Microsoft Outlook and Word

Proactive in Professional Development

Tools

Excel

PowerPoint

Microsoft Excel

Microsoft PowerPoint

Job description

Administrative Assistant

Department: Audit

Employment Type: Full Time

Location: London City

Description

We’re seeking an ambitious Administrative Assistant to join our dynamic and fast‑growing Audit team in our prestigious City Office. You’ll play a key role in providing comprehensive business and administrative support, ensuring smooth operations across the Audit team.

This dynamic role requires adaptability and proactive engagement to support various business needs as they arise.

We pride ourselves on fostering a friendly yet professional environment, with a strong emphasis on staff development and career progression. Rapid promotion opportunities are available for outstanding individuals.

Key Responsibilities

General Business Support and Miscellaneous Administrative Tasks

• Provide general administrative support to the wider team, as needed.
• Take on additional ad‑hoc administrative tasks in support of the business, as required.
• Assist with day‑to‑day administrative duties, including but not limited to diary management, processing mileage and expenses, timesheet management, billing and document handling.

Document Preparation and Communication

• Produce accurate and timely documents, including letters, meeting notes, reports, spreadsheets, and PowerPoint presentations, using appropriate software tools.
• Provide company secretarial support as required.
• Handle photocopying, printing, scanning, binding, and filing of documents (both physical and electronic) in compliance with our data protection policies.
• Facilitate the secure transfer of files to external parties through the designated data transfer systems and portals.
• Support high‑volume mailings and assist with the dispatch of client files as required.

System and Data Support

• Assist in maintaining data accuracy within the firm’s systems, including managing client data, billing information, WIP (Work in Progress), and client prospects.
• Ensure that document management templates are kept up to date and support the team with reporting activities.

Scheduling and Meeting Coordination

• Manage the scheduling of appointments for team members across all levels and ensure all logistical arrangements are communicated.
• Attend meetings as needed, providing administrative support and taking minutes when required.

Client Onboarding and Compliance

• Assist with the client onboarding processes, including conducting anti money laundering checks in compliance with the firm’s policies and procedures.
• Support the preparation and dispatch of client invoices and billing documentation.

Skills, Knowledge and Expertise

• Professional experience: A minimum of 1 year experience of an administrative role which demonstrates comparable/ transferable skills. Experience within the professional services sector would be beneficial. No accounting knowledge is required, although an enthusiasm to understand and develop accounting knowledge and experience will be helpful.
• Technical Skills: You have an excellent understanding of Microsoft Outlook and Word, with a solid working knowledge of Excel, PowerPoint, and other relevant Microsoft software. You are also able to quickly learn and effectively use telecommunications systems required for the role.
• Attention to Detail: You demonstrate high levels of accuracy in keyboard work and proofreading, ensuring that all written communication is clear and error‑free. Your strong attention to detail supports the production of high‑quality reports and correspondence.
• Professional Development: You are proactive in your own development and are open to attending training courses that enhance your ability to perform effectively in the role. You take ownership of your learning and is committed to continuous improvement.
• Time Management and Initiative: You are able to prioritise tasks and meet deadlines efficiently. You work well independently, showing initiative and responsibility in managing your workload.
• Communication Skills: You are a strong team player who communicates clearly and effectively. Your excellent verbal and written communication skills, combined with your reliability and accountability, support strong working relationships across the business.
• Confidentiality: You understand the importance of confidentiality and consistently demonstrate professionalism in handling sensitive information.

Benefits

• Employee assistance programme (“EAP”)
• Enhanced maternity and paternity leave
• Health Cash Plan
• Life Assurance Cover
• Cycle to Work scheme