Administrative Assistant

Actalent; Remote; GBP 30,000 - 45,000; Full time

Job summary

A consulting firm in the UK is seeking a proactive and detail-oriented individual for remote administrative and technical project support. This role involves managing project schedules, documentation, and budget updates for medium-complexity engineering projects. Candidates should have relevant engineering experience and proficiency in Microsoft Project and Excel. The position offers a unique opportunity to support a major client and contribute to successful project outcomes.

Qualifications

• Experience in Industrial, Mechanical, or Process Engineering (or equivalent).
• Proven track record as a Project Manager for medium-complexity projects.
• Proficiency in Microsoft Project and Microsoft Excel.

Responsibilities

• Gather updates from project managers and maintain overall project schedules for UK/IE projects.
• Manage site contractor pre-work documentation and add visitors to sites.
• Create country-specific guidelines and FAQs and conduct vendor training sessions.

Skills

Proactive organization

Detail-oriented

Project Management

Microsoft Project proficiency

Microsoft Excel proficiency

Education

Experience in Industrial, Mechanical, or Process Engineering

Job description

We are looking for a proactive and detail-oriented Individual to provide remote administrative and technical support to project managers within the UK Field Engineering team. This role focuses on supporting the deployment of engineering solutions for a blue chip company located in the UK.

Key Responsibilities

Remote Technical Project Support

• Gather updates from project managers and maintain overall project schedules for UK/IE projects.
• Manage site contractor pre-work documentation (Avetta, permit to work, vendor day passes) and add visitors to sites.
• Create country-specific guidelines and FAQs for Avetta, background checks, and vendor day passes; conduct vendor training sessions and maintain revisions.

Budget Management Support

• Weekly budget updates and maintenance of the UK/IE budget file.
• Monitor outstanding invoices and new purchase orders.

Documentation & File Management

• Transfer project documentation from vendor storage to internal file storage systems.

Basic Qualifications

• Experience in Industrial, Mechanical, or Process Engineering (or equivalent).
• Proven track record as a Project Manager for medium-complexity projects.
• Proficiency in Microsoft Project and Microsoft Excel.