Administrative Assistant

Barnsley College; Barnsley; On-site; GBP 24,000 - 25,000; Full time

Job summary

An educational institution in Barnsley is seeking an Administrative Assistant to support the Direct Entry department. Responsibilities include managing reception duties, maintaining accurate data, and coordinating applications for various programs. Ideal candidates will have an A Level 2 qualification in Business Administration and previous administrative experience. This position offers a full-time contract with a salary of £24,316 per annum.

Qualifications

• Experience in an administrative role is preferred.
• Willingness to work towards a Level 2 qualification in Business Administration.

Responsibilities

• Provide clerical support to the Direct Entry department.
• Manage reception area and greet visitors.
• Coordinate applications and assist with office tasks.

Skills

Administrative support

Customer service

Data management

Education

A Level 2 qualification in Business Administration

GCSEs in Maths and English at Grade C/4

Job description

Overview

Administrative Assistant – Department: Direct Entry (14 – 16). Salary: £24,316 per annum. Contract Type: Permanent, Full time 37 hours per week. Closing Date: Sunday, 5th October 2025.

The Opportunity: In this role, you will provide valuable administrative and clerical support that helps our Direct Entry department run smoothly and efficiently. You will help keep data accurate, support decision-making, and ensure college processes are followed correctly. You will also manage reception duties, acting as the welcoming face of the college and providing excellent customer service to staff, students, parents, and visitors.

You will coordinate applications for the 14–16 Elective Home Educated provision, the 14–16 Skills Academy, and the Year 11 infill offer. You will be the main point of contact, handling applications, arranging interviews, and maintaining regular communication with schools, parents, and departments about attendance, engagement, and progress. You will also support the department with a range of office tasks to help the team operate efficiently.

Flexibility is key, as you may be asked to assist with additional duties to support your team. This is a busy and varied environment where you will contribute to the administration and customer service across the college.

Responsibilities

• Provide administrative and clerical support to the Direct Entry department, including maintaining accurate data and supporting processes.
• Manage the reception area: greet visitors, sign them in, answer calls, respond to student queries, and create a positive first impression.
• Coordinate applications for the 14–16 Elective Home Educated provision, the 14–16 Skills Academy, and the Year 11 infill offer; act as main point of contact and arrange interviews.
• Maintain regular communication with schools, parents, and departments regarding attendance, engagement, and progress.
• Carry out office-based tasks such as word processing, minute-taking, filing, photocopying, and managing correspondence.
• Maintain effective systems and provide accurate information to support department operations.
• Support colleagues and demonstrate flexibility to assist with additional duties as needed.

About You / Qualifications

• A Level 2 qualification in Business Administration (or equivalent), or a willingness to work towards this.
• GCSEs in Maths and English at Grade C/4 or above (or an equivalent Level 2 qualification).
• Previous experience in an administrative role.

Other Information

Barnsley College is committed to creating a dynamic and diverse workforce and welcomes applications from all candidates. The College is committed to safeguarding and promoting the welfare of young people and vulnerable adults and expects all staff and volunteers to share this commitment. The successful candidate will be required to undertake an Enhanced Disclosure from DBS.

Please be aware that it is a Criminal offence to apply for this post if you are barred from engaging in regulated activity in connection to children.

Closing date for applications: Sunday, 5th October 2025. We reserve the right to close this vacancy early depending on the level of interest.