Administration Support Secretary

University Hospitals Sussex NHS Foundation Trust; Chichester; On-site; GBP 22,000 - 28,000; Full time

Job summary

A leading NHS hospital trust in the UK is looking for an enthusiastic and motivated Administrator to support the Gastroenterology Team. This role requires excellent attention to detail and the ability to work well both in a team and independently. Candidates should be IT competent, have experience with various software, and knowledge of medical terminology is a plus. The position promises full training for the right individual, emphasizing the importance of precise and efficient administration in a healthcare setting.

Benefits

Flexible working options

Wellbeing program for staff

Support for career development

Qualifications

• Enthusiastic and motivated individual required for administration support.
• Experience with a variety of software is essential.
• NHS experience is advantageous but not necessary.

Responsibilities

• Provide efficient administration support to the Gastroenterology Team.
• Handle patient details and ensure accuracy.
• Respond to enquiries and manage workload effectively.

Skills

IT competency

Attention to detail

Medical terminology

Typing skills

Tools

Various software programs

Job description

Responsibilities

• Working as part of a team and independently using initiative to ensure effective working.
• Typing of Gastroenterology Consultant admin dictations, prioritising work according to changing demands and adhering to Trust guidelines of dictation turnaround.
• Ensuring patient details are accurate and up to date.
• Using a variety of software and programmes to book and track patients.
• General administration, message taking and enquiries processed in a reasonable time frame.
• Liaising and communicating with a wide variety of health care professionals and admin support teams.
• Prioritising and organising workload to meet deadlines and adapt to ad‑hoc requests.

Key Requirements

We are looking for an enthusiastic and motivated person to provide efficient administration support to our Gastroenterology Team. The role requires the ability to work well both within a team and unsupervised. Attention to detail is essential as you will be dealing with repetition where accuracy is key. You will need to be IT competent and have experience with a variety of software. NHS experience, medical terminology and typing skills would be advantageous, though not essential as full training will be given to the right person.

Important information for applicants

A Note on AI Use in Applications: We value the individuality and authenticity that each candidate brings to the application process. While AI tools are increasingly accessible, we strongly discourage their use in completing your application. Your responses should reflect your own voice, experiences, and motivations. Applications that rely heavily on AI-generated content may misrepresent your abilities and could result in your application being rejected.

Closing Adverts Early: In the event of exceptional interest, we may close adverts earlier than specified. Some of our adverts are capped for a limited number of applications; therefore, the advert will close once the cap has been reached. We therefore encourage you to submit your application as soon as possible if you are interested in the position to prevent you from missing out on applying for the opportunity.

Flexible Working: If you would like to explore potential options regarding flexible working please speak with the appropriate recruiting/line manager.

DBS Checks: As part of our commitment to a safe working environment, we undertake a Disclosure and Barring Service check on all new employees where the role is eligible for a criminal record check. We make offers in line with the Rehabilitation of Offenders Act 1975.

Skilled Worker Visa: Applications for Skilled Worker sponsorship are welcome for the roles that meet the Visa and Immigration eligibility criteria. For further information please visit the gov.uk website searching for Skilled Worker. It is your responsibility as the applicant to ensure that you meet this criteria.

UHSussex reserves the right to close the role early if we receive a high volume of applications.

About UHSussex

UHSussex is proud to be at the heart of the NHS. As one of the UK's largest acute trusts, we are a leading example of the excellence, ambition and values that have embodied the NHS for over 70 years. Our hard‑working, talented and dedicated people work together towards a common goal – to deliver Excellent Care Everywhere for our patients, our people and our communities. Whatever your role here at UHSussex you will play a part in driving us forwards and in improving the lives of patients across Sussex. At UHSussex, diversity is our strength, and we want you to feel included to help us deliver Excellent Care Everywhere. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of staff networks to help break down barriers, and can offer a buddy to help new members settle in. We are proud to be a Disability Confident Employer (Level 3) and a Veteran Aware Trust. We value compassion, inclusion and respect as our core values. We treat our patients and staff with the same compassion and empathy we expect for ourselves. We are here for them when they need us, and we go above and beyond to meet their needs. This can be seen in our wellbeing programme for staff which is extensive and designed to support you when you need it, including where possible, flexible working to support work‑life balance – because we know that to look after others we must first look after ourselves. As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do. As part of our commitment to access for all, please see the different ways you can access the application form: https://apps.trac.jobs/accessibility?_ts=1

We look forward to receiving your application and the start of your journey with UHSussex.