Administration Manager

Perspectum Ltd; Oxford; On-site; GBP 40,000 - 50,000; Full time

Job summary

A leading healthcare diagnostics company is looking for an experienced Administration Manager in Oxford to lead a team of administrative staff at their Community Diagnostics Centre. The role involves overseeing daily operations, ensuring efficient patient data management, and collaborating with healthcare professionals. Candidates should possess strong organizational skills, a commitment to patient confidentiality, and the ability to work under pressure. The company offers competitive benefits, including a performance-related bonus and a comprehensive learning development budget.

Benefits

Competitive salary

Performance related bonus

Private healthcare

Electric vehicle schemes

£500 annual learning and development budget

33 days of annual leave

Free parking

Access to onsite facilities

Qualifications

• Proven track record in administrative management, ideally in a healthcare setting.
• Passionate about staff development and leadership.
• Experience in managing day-to-day operations in dynamic environments.

Responsibilities

• Lead and develop administrative staff in a healthcare setting.
• Oversee appointment bookings and ensure efficient operations.
• Collaborate closely with clinicians to maintain clinic performance.

Skills

Excellent organisation and attention to detail

Ability to work effectively under pressure

Strong written and verbal communication

IT literate and able to work with MS Office and patient booking systems

Understanding the importance of patient confidentiality

Tools

Cerner

Job description

Are you an experienced Administration Manager with a passion for the healthcare industry?

Are you looking for a new opportunity to apply your skills and make a meaningful impact in people's lives? Look no further than our exciting new opening for an Administration Manager at our Community Diagnostics Centre (CDC) in Oxford.

As an Administration Manager, you will work in a dynamic, fast-paced environment where no two days are the same. You will lead a team of Bookings Administrators and Receptionists, overseeing the day-to-day operations to ensure the facility runs smoothly and efficiently. With a strong understanding of effective administrative functions within a hospital, healthcare, or diagnostics setting, you will maintain a clear focus on delivering a high-quality, patient-centred service. If you are passionate about improving healthcare outcomes and delivering excellent patient care, we would love to hear from you.

About The Role

Your day to day duties will include:

• Lead, mentor, and develop administrative staff, ensuring accurate and compliant management of patient data.
• Oversee appointment bookings on the Electronic Patient Record (Cerner), ensuring referrals are clinically triaged within 48 hours and capacity is effectively utilised.
• Manage clinician availability, including annual leave and outpatient session changes, ensuring EPR accuracy and proactive maintenance of clinics to meet waiting time targets.
• Work closely with clinicians and administrative teams, taking a proactive, hands‑on leadership approach while supporting day-to-day administrative operations.

This is a fully on‑site role, requiring attendance five days per week.

About You

To be successful in this role you will be an experienced Administrative Manager, ideally with experience in a hospital, healthcare or diagnostics setting however this is not essential. You will be a natural pragmatic leader and mentor who has a passion for staff development with a positive, driven attitude.

Your skills will include:

• Excellent organisation and attention to detail
• Ability to work effectively under pressure
• IT literate and have ability to work with MS Office, patient booking systems (ideally Cerner) and be able to pick up new systems with ease
• Strong written and verbal communication
• Understanding the importance of patient confidentiality

Why Work with Us?

Our CDC offers a competitive salary, performance related bonus, and a range of benefits including private healthcare, electric vehicle schemes, and a £500 annual learning and development budget. You’ll also enjoy 33 days of annual leave, free parking and access to onsite facilities.

For more information on all our benefits, please download the 'Employee Benefits CDC' document on the right hand side of this screen under 'Information'.

We are dedicated to creating an inclusive and supportive environment, with opportunities for personal and professional growth. Join a team that values diversity, excellence, and patient‑centred care.

At Perspectum, we are an Equal Opportunities employer committed to fostering diversity, equity, and inclusion. We prioritise hiring based on merit, skills, and qualifications, valuing individuals for their unique contributions while ensuring a culture that respects and celebrates differences. If you require any reasonable adjustments as part of your application process, please do let us know.