Administration Assistant

212 Recruitment; Lichfield; On-site; GBP 20,000 - 27,000; Full time

Job summary

A recruitment agency is seeking an experienced Administration Assistant/Administrator to join a busy team in Lichfield on a permanent basis. In this role, you'll ensure smooth operations through financial reporting, scheduling, and client liaison. Key responsibilities include preparing cost reports, processing invoices, and maintaining financial records. Ideal candidates will have proven administration experience, strong organizational and communication skills, and proficiency in Microsoft Office. Immediate start available.

Qualifications

• Proven experience in administration or project coordination.
• Strong financial reporting and data entry skills.
• Excellent organizational and communication abilities.

Responsibilities

• Prepare cost reports, budgets, and track project expenditure.
• Process invoices and purchase orders with accuracy.
• Maintain financial records and liaise with the finance team.
• Schedule engineers and subcontractors for planned works.
• Allocate resources and track job progress against deadlines.

Skills

Administration experience

Financial reporting

Data entry

Organizational skills

Communication skills

Microsoft Office proficiency

Tools

Microsoft Office

Project management software

Job description

We're actively recruiting for an experienced Administration Assistant / Administrator to join our clients busy team on a permanent basis.

This role is key to ensuring smooth operations through accurate financial reporting, effective scheduling and professional client liaison.

In this varied role, responsibilities include :

• Prepare cost reports, budgets and track project expenditure
• Process invoices and purchase orders with accuracy
• Maintain financial records and liaise with the finance team
• Schedule engineers and subcontractors for planned works
• Allocate resources and track job progress against deadlines
• Communicate schedules and requirements to engineers and clients
• Create and maintain job cards and project documentation
• Assign work orders and monitor completion status
• Ensure job sheets are returned for invoicing and compliance
• Handle incoming calls and client / supplier enquiries
• Maintain filing systems and prepare reports / contracts
• Provide general support to project managers and operations
• Maintain RAMS, safety records and compliance documentation
• Keep certifications and training records up to date

Requirements :

Proven experience in administration / project coordination

Strong financial reporting and data entry skills

Excellent organisational and communication abilities

Proficiency in Microsoft Office and project management software

Working hours :

Monday to Friday 08 : 00 - 16 : 30

An immediate start is available for the successful Administrator