Admin Officer

Virtual Bridges; Swindon; On-site; GBP 40,000 - 60,000; Part time

Job summary

A leading recruitment agency is advertising for a temporary full-time Administrative Officer in Swindon. The successful candidate will ensure cases progress efficiently through the justice system and provide outstanding service to court users. This role includes preparing legal documents, managing court hearings, and offering professional support to judiciary staff. Ideal for those with strong organizational and customer service skills, offering competitive pay that increases after 12 weeks.

Qualifications

• Strong organizational skills and attention to detail.
• Experience in customer service and communication.
• Ability to handle confidential information.

Responsibilities

• Prepare papers and files for courts and tribunals.
• Clerk civil and family courts and manage case listings.
• Provide professional service to judiciary and court users.

Skills

Court document preparation

Data entry

Customer service

Financial calculations

Job description

Administrative Officer

Location: Swindon Courts
Contract Type: Temporary (until end of June 2026)
Working Pattern: Full-time
Pay rate: £12.36 per hour raising to £13.25 after 12 weeks

About The Role

As an Administrative Officer, you'll play a key role in ensuring cases progress efficiently through the justice system while delivering outstanding service to court users and colleagues alike.

Key Responsibilities

Administration

• Prepare papers and files for courts, tribunals, hearings, and meetings
• Produce court and tribunal documents
• Manage photocopying, filing, post handling, and data entry tasks
• Book and organise meeting rooms, training sessions, and other events

Drafting

• Prepare standard letters, minutes, reports, and notes following set guidelines

Operations

• Clerk civil and family courts and tribunal hearings
• Support court users, manage listings and rotas, and check case files
• Handle counter, telephone, and written enquiries
• Serve court documents, collect fines and fees (including chip & pin transactions)
• Contribute to team problem-solving, process improvement, and local projects

Casework & Quality Control

• Process court orders, fines, and legal aid documentation
• Check and verify records, documents, and accounts for accuracy and compliance
• Assemble information for reports, warrants, and statistical analysis

Financial & Statistical Tasks

• Perform basic financial calculations and prepare reports
• Reconcile accounts, prepare invoices, and manage small office expenditure

Customer Service & Communication

• Provide excellent, timely, and professional service to the judiciary, magistrates, court users, and legal representatives
• Give advice on court forms and procedures, ensuring all interactions are helpful and accurate

Please apply online.

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