Admin Assistant III

Proclinical Staffing; Harlow; Hybrid; GBP 40,000 - 60,000; Full time

Job summary

A leading pharmaceutical company is seeking an Admin Assistant III to support senior regulatory professionals. Responsibilities include managing schedules, coordinating travel, and handling documentation. The position starts remote and transitions to hybrid post-September 22. Candidates must be proficient in Microsoft Office and have strong organizational skills. This is an exciting opportunity in the life sciences sector, where your contributions will be valued.

Qualifications

• Proficiency with Microsoft Office is essential.
• Experience with SAP Concur and Ariba preferred.
• Ability to work under pressure and meet deadlines is critical.

Responsibilities

• Provide administrative support to senior regulatory staff.
• Coordinate travel arrangements for team members.
• Process expense reports in the internal system.

Skills

Proficiency in Microsoft Office (Word, Excel, PowerPoint)

Strong organizational skills

Excellent communication skills

Strong attention to detail

Tools

SAP Concur Travel & Expense

Ariba

Outlook

TEAMS

Adobe

Job description

Be the backbone of innovation and join a leading pharmaceutical company to help keep life-changing science moving forward!

Proclinical is seeking an Admin Assistant III to provide comprehensive administrative support to senior regulatory professionals within a pharmaceutical environment. This role involves managing schedules, coordinating travel, handling documentation, and supporting various departmental tasks. The position will initially be remote until September 22nd, after which it transitions to a hybrid working model.

Responsibilities:

• Provide administrative support to senior regulatory staff, including diary management and prioritizing schedules.
• Coordinate travel arrangements and logistical support for senior team members.
• Process expense reports in the internal system promptly.
• Handle Power of Attorney (PoA) documents, including printing, signing, notarization, and tracking.
• Assist with training and travel requests, maintaining records and notifying requestors of approvals or rejections.
• Support ad hoc tasks such as courier services, scanning, archiving, and preparing presentations or spreadsheets.
• Manage departmental stationery orders and receipt them in the Ariba system.
• Update organizational charts using Visio as needed.
• Raise and manage purchase orders (POs) through the Ariba system.
• Maintain internal departmental distribution lists.
• Assist with event management and handle professional membership renewals.
• Serve as a superuser for SAP Concur Travel & Expense and Ariba systems, providing guidance to colleagues.
• Act as the main point of contact for the Harlow Regulatory Affairs department.
• Prioritize and organize workload effectively while maintaining confidentiality.

Key Skills and Requirements:

• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Adobe.
• Familiarity with Outlook, TEAMS, SAP Concur Travel & Expense, and Ariba is preferred.
• Strong attention to detail and excellent typing skills.
• Ability to work under pressure and meet deadlines.
• Strong organizational and communication skills.
• Demonstrated initiative, teamwork, and customer service orientation.

If you are having difficulty in applying or if you have any questions, please contact Dean Fisher at [e-mail].

Apply Now:

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Proclinical is a leading life sciences recruiter focused on finding exceptional people and matching them with the finest positions across the globe. Proclinical is acting as an Employment Agency in relation to this vacancy.

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