Admin Assistant - Global Pharma

Proclinical Staffing; Harlow; On-site; GBP 24,000 - 30,000; Full time

Job summary

A leading pharmaceutical recruitment firm in the UK is seeking an Admin Assistant to support senior regulatory professionals. This role includes managing schedules, coordinating travel, and handling critical documentation. Ideal candidates will be proficient in Microsoft Office and familiar with SAP Concur and Ariba systems. Strong attention to detail and organizational abilities are essential for success. Join this dynamic team and contribute to the advancement of life-changing science.

Qualifications

• Experience providing administrative support in a pharmaceutical or professional environment.
• Ability to manage schedules and coordinate travel efficiently.
• Strong typing and documentation skills.

Responsibilities

• Provide administrative support to senior regulatory staff, including diary management.
• Coordinate travel arrangements and handle expense reports.
• Manage departmental stationery and purchase orders.

Skills

Microsoft Office (Word, Excel, PowerPoint)

Attention to detail

Strong organizational skills

Communication skills

Ability to work under pressure

Tools

SAP Concur Travel & Expense

Ariba

Outlook

TEAMS

Adobe

Job description

Be the backbone of innovation and join a leading pharmaceutical company to help keep life-changing science moving forward!

Proclinical is seeking an Admin Assistant (EA) to provide comprehensive administrative support to senior regulatory professionals within a pharmaceutical environment. This role involves managing schedules, coordinating travel, handling documentation, and supporting various departmental tasks.

Responsibilities

• Provide administrative support to senior regulatory staff, including diary management and prioritizing schedules.
• Coordinate travel arrangements and logistical support for senior team members.
• Process expense reports in the internal system promptly.
• Handle Power of Attorney (PoA) documents, including printing, signing, notarization, and tracking.
• Assist with training and travel requests, maintaining records and notifying requestors of approvals or rejections.
• Support ad hoc tasks such as courier services, scanning, archiving, and preparing presentations or spreadsheets.
• Manage departmental stationery orders and receipt them in the Ariba system.
• Update organizational charts using Visio as needed.
• Raise and manage purchase orders (POs) through the Ariba system.
• Maintain internal departmental distribution lists.
• Assist with event management and handle professional membership renewals.
• Serve as a superuser for SAP Concur Travel & Expense and Ariba systems, providing guidance to colleagues.
• Act as the main point of contact for the Harlow Regulatory Affairs department.
• Prioritize and organize workload effectively while maintaining confidentiality.

Key Skills and Requirements

• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Adobe.
• Familiarity with Outlook, TEAMS, SAP Concur Travel & Expense, and Ariba is preferred.
• Strong attention to detail and excellent typing skills.
• Ability to work under pressure and meet deadlines.
• Strong organizational and communication skills.
• Demonstrated initiative, teamwork, and customer orientation.

If you are having difficulty in applying or if you have any questions, please contact Dean Fisher at [e-mail].

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Proclinical is a leading life sciences recruiter focused on finding exceptional people and matching them with the finest positions across the globe. Proclinical is acting as an Employment Agency in relation to this vacancy.

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